Site work for a civil project in Mason, West Virginia. Conceptual plans call for site work for a water / sewer project.

The Town of Mason, Mason, West Virginia, is in the process of selecting a Project Architect/Engineer to provide certain architectural/engineering services for various water system improvements, including but not limited to, study and evaluate alternatives for repairing, upgrading, or replacing various components of the existing system and all appurtenances thereto, repair or replacement of existing water tanks, construction of new water tanks for the system, evaluation of the possibility of future extensions of the Town's water distribution system, and long-term planning for the adaptability of the water system. Professional services will include the following items: design of water system improvements, preparation of bidding and contract documents; participation in the solicitation and evaluation of bids; assistance in obtaining easements and other property if necessary; surveying and mapping; preparation of all necessary permit applications; construction administration and construction inspection. Procurement of said services shall be made in accordance with section 5G of the West Virginia State Code. Contracts are to be awarded on a lump sum/fixed fee basis. All engineering firms interested in being considered for this project must submit five (5) copies of their proposal detailing technical expertise, qualifications, and related prior experience. Please also send a digital copy of the proposal to Kathy Elliott, Region 2 Planning & Development Council, at kelliott@region2pdc.org. Should there be any questions, please contact Kristopher Clark, Mayor, Town of Mason, 656 Second Street, Mason, WV 25260 (Telephone: 304-773-5200). Interviews will be held, and final selection of a consultant will be made during the month of January, 2026. The goal of the competitive process is to objectively select the firm which will provide the highest quality of service at a realistic fee. Accordingly, technical qualifications and experience will be weighed heavily. A committee of representatives as determined by the Town of Mason shall evaluate the statements of qualifications and performance data and other material submitted by interested firms and select a minimum of three firms which, in their opinion, are best qualified to perform the desired service. Interviews with each firm selected shall be conducted and the committee shall conduct discussions to evaluate the information presented. The committee shall then rank in order of preference no less than three professional firms deemed to be the most highly qualified to provide the services required, and shall commence scope of services and price negotiations with the highest qualified professional firm for said services. Should the committee be unable to negotiate a satisfactory contract with the professional firm considered to be the most qualified, at a fee determined to be fair and reasonable, price negotiations with the firm of second choice shall commence. Failing accord with the second most qualified professional firm, the committee shall undertake negotiations with the third most qualified professional firm. Should the committee be unable to negotiate a satisfactory contract with any of the professional firms in order of their competence and qualifications, it shall continue negotiations in accordance with these procedures until an agreement is reached. Attention is directed to the fact that the proposed project may be undertaken using various Federal and State funding sources, examples of which are: WV Bureau for Public Health (BPH), Community Development Block Grant Program (CDBG) from the U.S. Department of Housing and Urban Development through the State of West Virginia, USDA - Rural Utilities Service (RUS), the West Virginia Infrastructure and Jobs Development Council (IJDC), WV Water Development Authority (WDA), the United States Department of Commerce, Economic Development Administration (USEDA), the Appalachian Regional Commission (ARC), and the West Virginia Department of Environmental Protection (DEP). All work shall be performed in accordance with the regulations issued by the federal funding source and the State of West Virginia pertaining thereto. The selected firm will be required, if applicable, to comply with Title VI of the Civil Rights Act of 1964, President's Executive Order 11246, Section 109 of the Housing and Urban Development Act of 1974, Section 3 of the Housing and Urban Development Act of 1968, Conflict of Interest Statement, Access to Records provisions, and the Uniform Relocation Assistance and Real Property Acquisitions Policies Act of 1970. The selected firm must also fully comply with the Minority/Women Owned Business Enterprise and Affirmative Action requirements. If a portion of the project is subcontracted, then "positive efforts" must be made to subcontract to Minority/Women Owned Businesses. This shall be done in compliance with the six (6) affirmative steps as outlined in 40 CFR 33.240. The Town of Mason will afford full opportunity to minority business enterprises to respond to this request and will not discriminate against any interested firm or individual on the grounds of race, creed, color, sex, age, handicap or national origin in the awarding of this contract. Attention is directed to the fact that the Town of Mason will not enter into an agreement for engineering services unless, in the Town's opinion, project funding is imminent or actually received which is sufficient to allow the Town to complete the respective project. If sufficient funding is received or anticipated, this contract will be awarded to the responsible offeror whose proposal is within the competitive range and determined to be the most advantageous to the Town of Mason, price and other factors considered. The Town will conduct negotiations on an individual project basis following the hierarchy of rankings as determined during the selection process. However, the Town of Mason reserves the right to accept or reject any and all proposals.