Site work for a water / sewer project in Havelock, North Carolina. Completed plans call for site work for a water / sewer project.

Quotes are not subject to public inspection until the contract is awarded. The bids are good for 75 days after opening. The winning bidder will be issued a Notice To Proceed (NTP) along with a Purchase Order. The performance period is 30 calendar days from the NTP. Bid Note: Bids must be submitted in accordance with the attached specifications. Bids must include an itemized schedule (including quantity, unit price and total) for each work element. Bids can be submitted by mail, email, fax or hand delivered. Cover sheets, envelopes, etc. should be clearly marked with the words: "City of Havelock, 2025 Water Utility Work Intersection of Miller and Kenneth between 223 and 301 Miller" Bidders are cautioned not to submit bids until the proposed requirements and specifications have been carefully examined. It will be considered that bidders will have satisfied themselves as to the accuracy of the specifications. No proposal will be considered unless prices are submitted for all items requested in any section. The City reserves the right to change the amount of quantities. All bids submitted should be to the desired specifications. Any exceptions to the specifications will be evaluated based on the best interest of the City. Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and bidder will be held responsible therefore. Deviations shall be explained in detail. The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will be acceptable. The names of certain brands or makes denote quality standard in the article desired, but do not restrict bidders to the specific brand, make or manufacturer named. They are meant to convey to prospective bidders the general style, type, character and quality of the article desired. The successful bidder on all construction contracts will be required to conduct the operation in accordance with all Federal, State, and Municipal health and safety rules, regulations and laws applicable to the operation. The successful bidder may be asked to provide the City with a copy of the company's safety plan prior to commencing work. For all projects over $30,000, a general contractor's license must be furnished to the City if applicable. Certificate to Transact Business in North Carolina: As a condition of contract award, each out-of-State Vendor that is a corporation, limited-liability company or limited-liability partnership shall have received, and shall maintain throughout the term of The Contract, a Certificate of Authority to Transact Business in North Carolina from the North Carolina Secretary of State, as required by North Carolina law. A contract requiring only an isolated transaction completed within a period of six months, and not in the course of a number of repeated transactions of like nature, shall not be considered as transacting business in North Carolina and shall not require a Certificate of Authority to Transact Business. MODIFICATION AND WITHDRAWAL OF BIDS. Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids. A request to withdraw a bid may be made to the Owner within 72 hours after Bids are opened in accordance with NCGS 143-129.1 Requests to withdraw a Bid will be subject to the requirements of NCGS 143-129.1 and in the sole discretion of the City of Havelock Finance Officer. This institution is an equal opportunity provider, and employer. This is the 11th day of December 2025 Questions must be received by 2:00 PM (EST) on Tuesday, January 6, 2026. For questions in regards to the bid specifications, the City requires and only responds to questions submitted in writing and sent via email to: Bids@havelocknc.us , Questions must be received, If questions are received, the City will respond no later than 12:00 PM (EST) on Tuesday, January 13, 2026. If questions are received, the City will respond no later than 12:00 PM (EST) on Tuesday, January 13, 2026. The City of Havelock reserves the right to reject any or all proposals and to purchase items from the state contract in the efforts to award the contract to the bidder it deems to be for the best interest of the City. Scope: An existing water leak within the East Bound Lane of Miller Blvd, at the 200-block intersection of Miller Blvd and Kenneth is to be repaired by replacement of a 5" section of 6" water main. The existing 6" water main is believed to be Lead Joint Cast Iron. The replacement and repair section of pipe should be C-900 PVC. See image 5 for water main location and legend. The contractor shall install a 6" insert a valve at the 300-block of Miller Blvd between 335 Miller and 401 Miller within the intersection of Miller Blvd and Kenneth for water main isolation during the main line water repair. See images 2 & 3 for locations of the insert-a-valve and water main repair. Absolute location of the insert-a-valve shall be determined by a representative of the City of Havelock. The replacement section of 6" water main shall include one 3/4 " water service supply line, which shall supply water to the water meter for 300 Miller Blvd. The 3/4 " water service line shall be directionally bored underneath Miller Blvd and attached to the 6" water main with a saddle and corporation stop. The approximate distance from the 6" water main line to the meter box is 45 lineal feet. See figure 7 for boring location and distance. Directional boring shall follow DOT specifications which are project specific requirements. The beginning depth of boring shall be approximately 3.5 feet deep and remain at this depth until completion of the bore. Within the existing water main there are 2 two-inch water valves. These valves are to be removed and are not to be replaced. There is also a 2" water main, which is currently attached to the 6" water main; the 2" water main shall be abandoned in place. See image 4. After completion and backfilling of the installation of the insert-a-valve and repair of the water main line, a 3/4 " road rated steel plate, which shall be supplied by the contractor, shall be placed and pinned over the utility cuts until the time that asphalt pavement can be restored. The contractor shall be responsible for all traffic control. Miller Blvd is a DOT roadway; all traffic control shall follow DOT regulations. A copy of all traffic control shall be supplied to a representative of the City of Havelock. A copy of the Encroachment agreement between the City of Havelock and DOT shall be supplied to the contractor. Attendance shall be required for any requested DOT Pre-Con meetings between the DOT, City of Havelock, and the Contractor. Pavement Restoration shall follow all DOT and City of Havelock specifications for asphalt repair. The contractor shall be responsible for any and all traffic control during the course of asphalt pavement restoration. The contractor shall be responsible for giving the City of Havelock 72 hours of notification before the beginning of any traffic control for asphalt restoration. Pavement Restoration for both the insert-a-valve and 6" main line repair shall be a minimum of 8" wide with the 12" Key-In beginning in the center crown of Miller Blvd. and extending to the intersection. There shall be a 12" Key-In within any section of asphalt pavement asphalt roadway created by contractors' equipment during the course of this project shall be remediated to an as was or better condition. Pavement remediation shall follow specifications within figure 3. All asphalt restoration shall follow specifications within section 8 and image 6 of this Scope of Work. Damage to any ditches, landscaping, or concrete driveways must be remediated to an as was or better condition before the end of the project. A site visit is highly recommended but not mandatory. All measurements are approximate contractor to verify. Contractor is to verify the location of the existing 6" water main line and the location of installation of an insert-a-valve. Contractor is to supply all labor, materials, and equipment to complete this project, unless otherwise specified in writing. The City of Havelock shall not be held responsible for omissions or errors in description.