Renovation of a mixed-use development in Colorado Springs, Colorado. Completed plans call for the renovation of a educational facility.

Reference Number 0000406594 Question Acceptance Deadline 01/05/2026 12:00 PM MT Questions are submitted online Yes HVAC Replacement Anticipated Award Date 01/20/2026 The following is presented to describe the general expected vendor performance requirements. Offerors must submit how and when they are capable of supplying the required products and services and completing the work within the required time. Offerors are free to suggest other product(s) brands and models, work service procedures, or project approaches, designs, or exceptions to this general scope of work. Those exceptions must be clearly (bold, underlined, etc.) indicated in your offer. If an Offeror cannot perform as described or takes exception to any element, those exceptions must be fully described in their Offer and an alternate plan or approach presented. Award will not be based on price alone. Clean-Up Contractor shall keep the premises free from accumulation of debris, surplus material, waste material, dirt piles and rubbish caused by the work. Contractor shall perform clean-up daily and transport rubbish to an on-site location designated by Contractor. Contractor is responsible for containment and removal. The Contractor shall at all times keep the work area, including storage areas, free from accumulations of waste materials. Before completing the work, the Contractor shall remove from the work and premises any surplus materials that are not the property of the District. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the Contracting Officer and shall remove surplus material, waste material, and dirt and rubbish, tools, equipment and scaffolding. A. Final Clean-Up: 1. Exterior: In addition to items specified below, all surfaces on exterior, concrete, metal, etc., affected by the work shall be carefully and thoroughly cleaned. 2. Glass: Both sides of all glass affected by the work shall be carefully and thoroughly cleaned by professional window cleaners and left absolutely clean and free from paint, labels, grease, dirt, etc. 3. Hardware: Clean and polish all hardware affected by the work and leave clean and free from paint, grease, dirt, etc. 4. Equipment: Carefully and thoroughly clean all items or equipment, mechanical, electrical, cabinets, ductwork, etc., which have been affected by the work. B. All work areas within the area of responsibility shall be left in clean condition before being accepted by the District. The Contractor shall be required to clean only those areas which are affected by the work. It is anticipated that this will be limited to the work areas indicated on the plans, areas adjacent to the work areas which are affected by the work, the areas on the site where the Contractor's trailer(s) are located, and any other interior or exterior areas which have been dirtied or damaged by the Contractor's operations under this contract. C. Any damage caused by the Contractor shall be accomplished within the period of performance of the Contract. No extension of time will be granted to complete repair (including repainting) operations. The project shall not be considered substantially complete until it has been cleaned as indicated. B.1.3 Work Area B.1.3.1 The Contractor shall limit their operations to the area approved by the District. Work area is limited to work areas indicated on the plans, areas adjacent to the work areas, areas around Contractor trailers, and any other interior or exterior areas the Contractor's operations affect. B.1.3.2 The awarded Contractor shall be required to attend and provide advice and guidance at subsequent weekly/monthly project construction site meetings conducted by the District. Occasionally a project meeting may be held at an administrative location other than the construction site. Contractor is responsible for providing a summary of the daily construction activities at each meeting; along with any construction issues not addressed in specifications and contract, new discovery items such as changes in codes and regulations, weather problems, labor problems, sub-contractor problems, supply delivery problems, or anything that could affect the project. These concerns shall be in writing. Contractor shall send employees to the meetings with appropriate knowledge of the project and employees that can fully discuss detail aspects of the project. Others that may be attending these meetings are: other District Project Managers or other Executive Directors, District school employees, District Facilities Department resident engineers or craft employees, members of the public, project designers/Architects and Engineers, Commissioning Agents, or other Consultants who may be presenting information. District reserves the right to request Contractor provide other documents related to the project success (such as: partial Schedule of Values, delivery timelines (Gantt charts) or spreadsheet of building deliverables, and/or training schedules) at these meetings to be used as discussion items. B.1.4 Schedule Details B.1.4.1 Within ten (10) calendar days after the work commences on the contract or another period of time determined by the Contracting Officer, the Contractor shall prepare and submit to the Contracting Officer for approval one (1) copy (preferred to be electronic) of a practicable schedule showing the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work (including acquiring materials, plant, and equipment). The schedule shall be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the period. If the Contractor fails to submit a schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule. The schedule shall include a provision for weather delays. B.1.4.2 The Contractor shall enter the actual progress on the schedule as directed by the Contracting Officer, and upon doing so shall immediately deliver one (1) electronic copy of the annotated schedule to the Contracting Officer. If in the opinion of the Contracting Officer, the contractor falls behind the approved schedule, the Contractor shall take steps necessary to improve its progress without additional cost to the District. B.1.4.3 Failure of the Contractor to comply with the requirements of the schedule shall be considered sufficient grounds for a determination by the Contracting Officer that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within the time specified in the contract. Upon making this determination, the Contracting Officer may terminate the Contractor's right to proceed with the work, or any separable part of it, in accordance with the Default terms of the contract. B.2 BACKGROUND Colorado Springs School District 11 serves over 22,000 students and employs approximately 3,600 full and part-time employees, both instructional and operation. The District has thirty-four elementary schools, ten middle schools (grades 6-8), four traditional high schools, one consolidated alternative/early colleges/vocational campus, one satellite alternative ed campus, and six District-authorized charter schools in their portfolio. HVAC Replacement at Henry ES, Sabin MS and S Admin SCOPE OF WORK B.3.1 Technical/Functional/Performance Requirements The selected Contractor will provide all labor and material to complete the following. Scope of Work for Henry & Sabin Middle Schools 1. Replace all HVAC equipment and building automation system as per the design, project specs, and district construction specifications and standards. 2. Replace air handling equipment & duct work as needed or required in the design. 3. Replace exhaust fans as per design. These will not be part of the PPRBD package and will not need to be inspected as it is a like for like replacement. 4. Provide mechanical, plumbing, architectural, structural, electrical, and other services as necessary per design. 5. Repair walls, as needed, where thermostats or other mounted equipment is replaced/removed. 6. Coordinate and work with commissioning services (Farris, Stephen Roitsch), Design engineer (Bridgers & Paxton, Kyle Hammond) and all required subcontractors. 7. Provide close-out documents to include punch walk and associated log, as-built drawings to Bridgers & Paxton engineering and attendance of 11-month warranty walk. 8. An excel spreadsheet with all equipment information to include location (i.e. room number, roof etc.), manufacturer, model number, serial number, equipment identification tag and filter size(s) if equipped, is required as a part of the closeout documents and shall be received before retainage will be released. 9. Provide owner training as well as training for the building manager on new equipment. 10. All proposals should use the basis of design (BOD) when submitting. If a deviation from the BOD is used it must be identified at the time of proposal submission. Submission should include a full and complete list of all sub-contractors. Secondary subs are not permitted. If for some reason a secondary sub is required, it must be identified in the submission along with who the sub is and reason why it is required. 11. Weekly OAC meetings are required, and a two-week schedule look ahead is to be provided to the District PM and building manager at each OAC meeting. Meeting minutes shall be distributed after each meeting. 12. Warranty logs are required and will be maintained by the GC. 13. Provide air testing adjusting & balancing per construction documents. 14. Contractor shall change all air filters at 6 and 12 months after equipment installation using MERV-8 filters. 15. Protection of all D11 spaces shall be provided to ensure no damage to building and its contents occur. For example, re-configuration of duct work in gymnasium is required and protection for floor and stage surface (at a minimum) shall be provided. If damage does occur, the contractor shall record such damage via photos shared with D11 project manager and restore the damaged area to pre-construction conditions. 16. For any planned power outages, contractor must notify the D11 project manager at least 48 hours in advance. 17. The Prime contractor is required to complete a pre-function testing of the fire alarm system and dampers. If the Prime contractor does not complete this, it is assumed that the system is in complete function order with no faults and all shut downs working. The contractor will be responsible for ensuring it is in full function order at the end of the project as per CSFD. 18. If suspect asbestos containing materials (ACM) is encountered contractor must notify the project manager. The project manager will coordinate testing of the suspected ACM and provide results to the contractor. 19. When the building is turned back over to D11 the spaces should be cleaned to the same condition as pre-construction conditions. The building staff will not provide cleaning behind the contractors. It is the contractor's responsibility to clean up after themselves.