This is a service / maintenance or supply contract in Altavista, Virginia. Contact the soliciting agency for additional information.

The TOWN of Altavista (herein referred to as "TOWN") is seeking sealed proposals from Consulting Engineering Firms (herein referred to as "CONSULTANT) who wish to be considered to provide on-call professional engineering services for inspection, planning, and design projects located throughout the TOWN. These services shall be provided on an "as needed" basis. The CONSULTANT may choose to propose on all or any combination of the Scope of Services in which the CONSULTANT has an interest. The TOWN may award multiple contracts from this RFQ/P. CONSULTANTs may be selected to provide services for more than one category as described in the Scope of Services. The TOWN intends to contract with CONSULTANT for an initial one-year period with option to extend annually for up to four additional years. Pursuant to the requirements of the Virginia Public Procurement Act, fees paid for professional services under such contract shall not exceed $500,000. Individual work orders will not exceed $100,000 per project without obtaining services through competitive negotiations. The TOWN is an Equal Opportunity Employer. Small, minority, and women-owned firms are encouraged to submit qualification and proposals. Services may include, but not limited to: consultations, field investigations, analyses, feasibility studies, preliminary engineering and architectural reports, grant application assistance, permitting, public presentations, architectural/engineering drawings and design, construction documents preparation, bidding/construction administration, planning and zoning consultation including site plan review, erosion and sediment control assistance, and review of site plans. Project types may include: architectural design services, roads, drainage, storm water management, inflow and infiltration studies, water/wastewater treatment, water/sewer extensions, site preparation, Comprehensive Plan review, land use planning, zoning code review, environmental assessments, civil engineering, subsurface investigations, contract administration, SCADA system strategic planning/master plan, project inspection services, landscape architecture, assistance with economic development projects, and grant preparation and/or administration. For many of the services listed above it is anticipated that the CONSULTANT selected could consist of more than one engineering consultant. It is not expected nor intended that the TOWN will only consider CONSULTANTS able to provide all services "in-house". At the time of consultant selection, the selected CONSULTANT would be the entire "team" selected included in the CONSULTANTS RFQ/P. The CONSULTANT shall provide consulting services on an "on-call" basis for project services to be determined during the term of the Professional Services Agreement for On-Call Engineering Services (herein referred to as "AGREEMENT"). This AGREEMENT shall become effective July 1 st of each year beginning in 2024 and shall continue in full force and ending one year from that date, the TOWN may elect to extend this AGREEMENT for four (4) additional one-year terms, on the same terms and conditions subject to any mutually agreed revisions. Should either party desire revisions to the agreement they shall notify the other party not less than 60 days Prior to the renewal date which will be July 1st of each year. Upon execution of AGREEMENT, TOWN may solicit Service Request proposals from one or all contracted CONSULTANTS based upon the scope of services, work schedule, and fee schedule submitted with this RFQ/P. Individual projects will be awarded by Service Requests, concurrent with the term of the AGREEMENT. Once the Service Request is fully executed, a Notice to Proceed will be issued with specified work. TOWN reserves the right to perform work in-house or to award large projects through a separate procurement action. The scope of services for this RFQ/P is as outlined below and each description of services is general in nature. All inspection, planning and design services shall meet all Virginia Department of Transportation, Virginia Department of Environmental Quality, Virginia Department of Health, Town of Altavista, American Association of State Highway and Transportation Officials, American with Disabilities Act, and other applicable local, state, or federal regulations. TOWN will at the time of actual project solicitation, provide more detailed requirements as to regulations and guidelines that the project must follow. Questions related to the RFQ/P and the selection process should be in writing and directed to: Gary Shanaberger Town Manager Fax: (434) 369-4369 Email: glshanaberger@altavistava.gov Questions or requests for clarification may be faxed or emailed to the contact listed above by Monday, March 4, 2024 at 12:00 (noon) local time. All relevant questions and responses to inquiries will be distributed to the known RFQ/P holders and posted on TOWN'S website. It is the responsibility of all Offerors to ensure that they have received all addenda and to include signed copies of any and all addenda with their proposals. Any proposal received after this time and date will not be accepted. The TOWN is not responsible for delays in the delivery of the mail by the U.S. Postal Service, private couriers, or the inter-office mail system. The CONSULTANT has the sole responsibility to have the proposal received by the Altavista Town Hall at the above address and by the above stated time and date. Clearly identified proprietary information will not be disclosed during the selection process. Please submit an Attachment that identifies any proprietary information. Proposals may be withdrawn any time prior to proposal opening upon written request by the CONSULTANT to Town Hall. The CONSULTANT is advised that oral explanations or instructions given by Town personnel during the Request for Qualifications/Proposals process, or at any time prior to the award shall be nonbinding. Persons intending to submit a proposal are specifically cautioned that the CONSULTANT is barred from pleading misunderstanding or deception because of estimates of quantities, character, location, or other conditions surrounding the same. Modifications, additions or changes to the Terms and Conditions of this Request by the CONSULTANT may be cause for rejection. Any proposal in response to this solicitation shall be valid for 60 days. At the end of the 60 days, the proposal may be withdrawn at the written request of the CONSULTANT. If the proposal is not withdrawn at that time, it remains in effect until an award is made or the solicitation is cancelled. The selection of the successful firms will be done by competitive negotiations in accordance with the Virginia Procurement Act. The TOWN may offer agreements to more than one firm. Submittals should contain a cover letter, not exceeding two pages, and concise informative responses to each of the selection criteria listed below. Other information may be included in an appendix. Deadline for Questions Submitted by Email March 4, 2024 Response to Written Questions March 11 ,2024 The TOWN reserves the right to cancel any resulting contract, in part or in whole, without penalty, upon 30 days written notice to the CONSULTANT. Any contract cancellation notice shall not relieve the CONSULTANT of the obligation to deliver and/or perform on all outstanding orders prior to the date of cancellation. The method of Contractor Selection has not been Determined at this time.