Site work for a water / sewer project in Kalispell, Montana. Conceptual plans call for site work for a water / sewer project.

Questions pertaining to the selection process should be directed to Susie Turner, Public Works Director, at 758-7852 or sturner@kalispell.com. 1.4 The City of Kalispell shall not be held responsible for any oral instructions. Any changes to this Request for Qualifications (RFQ) will be in the form of an addendum, which will be furnished to all registered RFQ holders. 1.5 The City of Kalispell reserves the right to reject any or all SOQs, to waive any informality or irregularity in any SOQ received, and to be the sole judge of the merits of the respective SOQs received. 1.6 A pre-submittal conference for the SOQ will not be held. Individuals can contact Susie Turner for inquires on the RFQ submittal. 1.7 The Service Provider will be selected on the basis of demonstrated competence and qualification for the type of services required, and thereafter the City will negotiate the services agreement with what it deems to be the most qualified company. 2 - ANTICIPATED SCOPE OF WORK After being selected, the Professional Service Provider will execute a services agreement with the City to provide the scope of work set forth below. The Professional Service Provider and the City shall negotiate the exact scope of work after the selection. 2.1 Background Recent testing of the City of Kalispell's Public Water Supply identified the presence of Per- and Polyfluoroalkyl (PFASs) in two of the groundwater source wells. The Kalispell Grandview Wells tested at 6.6 parts per trillion (ppt) for PFOS and for PFHxS at 5 ppt. The Armory Well, another City public water supply groundwater well, tested for PFHxS at three different occasions at levels between 2.7 and 3.6 ppt and PFOS on two occasions at 2.6 and 3.3 ppt. EPA has identified PFASs as emerging contaminants that pose a threat to human health and these chemicals are known to last in the environment for thousands of years. The City of Kalispell anticipates addressing the PFAS chemicals found in the water supply with the construction of two new water source wells to either replace the existing exposed wells or treat to the proposed drinking water levels via blending or onsite treatment. The City requires professional services for the evaluation, planning, design, and construction of water improvements including two new wells and transmission mains in the City's upper and lower pressure zones. The planning, design, and construction for the water system improvements will require utilization of the updated Facility Plan, modeling; analysis for the optimum location and operation; water right; possible easements and land acquisition; topographic, and utility surveys; submittals to governmental agencies; design of the water production facility and transmission mains meeting public agency standards; and the engineering oversight during construction. Funding for the professional and construction expenses of this project will come from the emerging contaminated State Revolving Fund (SRF), which includes both forgivable loans and grants managed by DNRC and DEQ. The City has recently submitted the application for these funds to the State but has yet to receive official confirmation of the award. The funding of professional service contracts is contingent upon the City securing the forgivable loan and grant funding. 2.2 Required Scope of Services The preliminary scope of work involved for this project is outlined in the sections below. Additional tasks and work elements may be added during contract negations. It is also possible that tasks or elements could be deleted through contract negotiations. The consultant may recommend the addition/removal of tasks, or modification of tasks, in describing their particular understanding and approach for the project. 2.2.1 Common Tasks Utilize and build upon the existing and updated information provided initially in the 2018 Water Facility Plan. Collect and review data available within the City's Public Works Department. Participate in City Council work sessions and public informational meetings as deemed necessary by the City. Review funding strategies and perform tasks associated with grants and procuring State Revolving Fund loans as deemed necessary by the City. Support and aid in developing City's strategy to manage emerging contaminate exposure and meet the future PFAS primary drinking water rules. 2.2.2 Source Wells and Emerging Contaminant Response Strategy: The City anticipates the construction and connection of two new Municipal wells and water main extension to the Kalispell Public Water Supply in both the upper and lower water pressure zones. Perform preliminary evaluation of new source well locations and options to replace existing wells or provide treatment via blending water sources. Identify land ownership and perform necessary land acquisitions for optimum location of the improvements. Perform a detailed engineering report, design, and cost estimate for the connection of a new pump and water facility into Kalispell Public Water Supply (PWS). Coordinate and implement all permitting and public/private agency requirements. Coordinate preparation and perform all the necessary tasks to procure water rights and well development. Prepare engineering designs, SCADA control improvements, drawings, specifications, DEQ submittals, and contract and bid documents. Administer bids for construction, as required, including such items as preparations of bid documents, pre-bid meetings, review of bids, and recommendation for award. Manage project to ensure production well is turn-key ready for the City to operate. Provide construction management services. 2.3 Estimated Project Timetable Selection of Professional Service Provider - May 2024 Contract Negotiations and Award - May 2024 Commence Professional Services June of 2024. Design and bid documents completed by December of 2025, advertise for bids in January of 2026, and construction starting in spring of 2026. 3 - STATEMENT OF QUALIFICATIONS SELECTION CRITERIA 3.1 The Professional Service Provider will be selected through a qualification-based selection process. Firms interested in providing requested scope of services to the City of Kalispell must submit a Statement of Qualifications (SOQ) that addresses the following evaluation criteria. Applicants are encouraged to organize their submissions in such a way as to follow the general evaluation criteria listed below. Information included within the SOQ may be used to evaluate your firm as part of any criteria regardless of where that information is found within the SOQ. Information obtained from the SOQ and from any other relevant source may be used in the evaluation and selection process. 3.2 Cover Letter (1-page) containing at a minimum: Company name, contact name, address, fax number, and email address. 3.3 Qualifications Criteria 3.3.1 General Information Description of company Lead firm's primary and secondary contact information Legal company organization; organization chart with names List of applicable Montana licenses 3.3.2 Relevant Company Experience (30 points) Describe the firm's experience with similar new well facilities and transmission mains projects. For each project provide the following information: Project analysis and approach strategy to meet project goals. Project design and construction costs if applicable (include data on change orders as a percent of the original budget). Ability to maintain and meet schedule established in a professional contract (include data on proposed work completion dates and actual timeline achievements). Key project staff members, (still with the firm and will be working on this project) and their project role. Statement of experience with the following: Analysis of public water supply, sizing and design of similar water improvements for PWS pump/well facilities and storage facilities. Preliminary planning, modeling, design, optimum location determination and costs for similar water improvement facilities. SCADA control design and installation. New water source water right applications, development, and procurement process. Land and easement acquisition experience. Coordination and implementation of permitting and public/private agency requirements including Montana Department of Environmental Quality. GPS Surveying and experience with drafting software including AutoCAD. Construction management. 3.3.3 Company Qualifications (10 points) Describe the company's history in the industry. Provide resumes of key personnel in Appendix A. Briefly describe certifications and license held by the company in the state of Montana. List and briefly describe the professional services the company provides to 3-5 other jurisdictions and the length of time the services have been provided. A minimum of three referrals and references from other municipalities or local governments. 3.3.4 Contract Understanding and Approach (25 points) Describe your understanding of the current needs of the City of Kalispell for the professional services being requested. Identify and discuss any potential difficult issues your company may face in providing services for the City of Kalispell. Identify and discuss methods to mitigate these difficulties. 3.3.5 Approach to Contract Management (25 points) Present a brief description of how the firm intends to organize and conduct the project. Describe your company's approach in initiating and establishing the service that meet the needs and requirements of the City. Provide a narrative outlining a proposed scope of work that includes description of each task and work product, and a concise explanation of the firm's approach to accomplishing the tasks. Describe a proposed time schedule of work with key milestones and product deliveries. 3.3.6 Other Factors (10 points) Provide the firm's record of commitment to schedule as demonstrated on past projects. Current contracts and ability to proceed promptly. Relevant factors impacting the quality and value of service. Firm's record of commitment to professional service budgets as demonstrated on past projects.