This is a service / maintenance or supply contract in Victorville, California. Contact the soliciting agency for additional information.

Introduction: The City of Victorville is seeking a qualified Proposer to perform annual tree trimming and maintenance services per scope of work provided. The City of Victorville (the "City") is soliciting Requests for Proposals from qualified firms to perform annual tree trimming and maintenance services, GPS inventory asset management and general arborist inspection and reporting services. The City has approximately 8,407 trees within LMAD/DFAD/MAD areas, Open Spaces, public right-of way, Parks and other City facilities (see Project Data and Charts on page 31). The estimated annual budget for contractual tree maintenance services is $134,308. Location and Climate Located in Southern California at the high-point between Los Angeles and Las Vegas, Victorville is the leading city for both industry and retail in the High Desert region. Victorville is a growing, vibrant community that is home to approximately 125,000 residents and some of the area's largest employers. At 2,875 feet above sea level, Victorville's dry, high-desert climate offers a taste of all seasons. We enjoy cool springs and falls, hot and sunny summers and generally milder winters that can sometimes bring light snow. Average rainfall is approximately 3.9 inches per year, which means low humidity throughout the year. Temperatures can range from below freezing in winter to 110 in the summer. Project Purpose The purpose of this maintenance contract is to provide the City of Victorville with the best possible tree care to maintain the City's trees at a level expected by the City's residents, City Council, City staff, and visitors of the community. The selected firm will work closely with City staff to ensure the most appropriate care and maintenance of the City's tree inventory. It is the intent of the City to award a contract, in a form approved by the City Attorney, to the selected firm. The City reserves the right to further negotiate the terms and conditions of the contract. The City shall reserve the right to reject any proposal for noncompliance with contract requirements and provisions, or to not award a contract because of unforeseen circumstances or if it is determined to be in the best interest of the City. This project will be awarded based on demonstrated ability and performance providing similar services at a fair and reasonable cost. This contract may not be awarded to the lowest bidder. The City Council will approve as part of the annual budget an annual contract amount. The City does not guarantee a specific amount of work and the quantity of work may increase or decrease depending on the annual needs of the tree conditions. Project Scope of Work The Contractor shall perform tree trimming and maintenance, general arborist services and GPS inventory management in accordance with the statement of work described herein and all applicable governing standards. The work performed to service tree maintenance pertaining to this contract is routine, perpetual and typical. It shall be understood that the Contractor will be required to perform and complete the proposed tree trimming and maintenance, general arborist services and GPS inventory management work in a thorough and professional manner, and to provide all labor, tools, equipment, traffic control, materials and supplies necessary to complete all work in a timely manner that will meet the City's requirements. Project Term The City, at its option and with Contractor concurrence, is seeking to award a contract for tree trimming and maintenance, general arborist services and GPS inventory management for an initial term of one (1) year, with four (4) renewable option years at the discretion of the City. The renewable year options may be exercised if the Contractor demonstrates superior performance in the provision of tree maintenance services during the prior year's contract term. The contractor must provide justification upon requesting any rate adjustments for option years subsequent to the initial term. Approval of any adjustments would be subject to the discretion of the City prior to any contract extension. In no event shall failure to inspect the site constitute grounds for a claim after contract award. A bid received from a Proposer who is not represented by a duly authorized agent at the pre-bid meeting and job walk shall be considered non-responsive and rejected from further contract award consideration. Award of Contract a. The City reserves the right to accept or reject any and all proposals and to award a contract to the Proposer who best meets its requirements. Relevant factors which shall be considered in evaluating the bids are: completeness and accuracy of proposal, past experiences with the City with the Proposer or references from other cities, developers, or municipalities regarding past work done by the Proposer, ability to complete the job in the specified time with the specified quality of workmanship. b. The City further reserves the right to award the contract to other than the lowest Proposer if such action is deemed to be in the best interest of the City of Victorville. Contract Execution The successful Proposer shall execute a Contract with The City for the services to be provided. A sample contract is provided as attached at the end of this RFP. Question: Any proposal received prior to the date and time specified for the receipt of proposals maybe withdrawn or modified by written request questions. All written questions shall be directed via mail, fax, or email to: - Address: City of Victorville Finance Department 14343 Civic Drive Victorville, CA 92392-2399 - FAX: (760) 269-0045 - Email: cmcalderon@victorvilleca.gov - Attention: Celeste Calderon, Finance Specialist - Phone#: (760) 955-5082 In order for all competing Proposers to receive the same information, no response shall be given to verbal questions submitted by telephone or in person. Personal and/or telephonic contact with the City staff in regard to this RFP is prohibited. The City may reject the proposal of such Proposer. Any prospective proposer desiring an explanation or interpretation of the solicitations, scope of work, etc., must request it in writing to the Purchasing Section by no later than MAY 22, 2024, @ 12:00 p.m. PST, in order to allow a reply to reach all prospective Proposer before the submission of their bids. Oral explanations or instructions given before the award of a contract will not be binding. Any information given a prospective bidder concerning a solicitation will be furnished promptly to all prospective Proposer as an amendment to the solicitation, if that information is necessary to submit bids or if the lack of it would be prejudicial to other prospective Proposer. Answers to all relevant questions will be addressed in addenda if deemed necessary. The City reserves the right to accept or reject any and all proposals and waive any irregularities or informalities in any proposals or in the proposal process. The City of Victorville further reserves the right to award the contract to other than the lowest Proposer if such action is deemed to be in the best interest of the City. The award of the contract, if awarded, will be made within forty-five (45) days after opening of the Proposals. The Proposer's signature on the Cost Proposal form shall constitute a commitment on the part of the proposer to perform the work in a workmanship manner as set forth in the Proposal Form, the Terms and Conditions, and the Request for Proposal. The Proposer to whom the contract is awarded shall be notified upon approval of the contract by the Purchasing Section of the Finance Department. The Proposal Form, the Terms and Conditions, the Request for Proposal, and the Scope of Services, together with any plans and/or attachments, shall all be considered as part of the contract between the City and the Proposer to whom a Purchase Order is issued. The Contract shall be signed by the successful bidder and returned, together with contract bonds (if applicable), proof of insurance coverage's and a copy of the City of Victorville Business License within 10 days, not including Saturday, Sunday, and legal holidays, after the bidder has received the Contract of execution.