Renovation of an elderly care / assisted living facility in Redding, California. Completed plans call for the renovation of a elderly care / assisted living facility.

Question Deadline 05/28/2024 at 2:00 PM PT Any questions regarding this IFB must be submitted in writing by, via email to the Contract Analyst listed on Page 2 of this IFB. All questions must be received prior to the deadline for questions. Emails should include the individual's name, firm name, address, and must reference IFB #. All answers will be posted on the Cal eProcure website. The project representatives during the term of this Agreement will be: 1) CalVet Contract Manager: Redding California Veterans Home Darrell Jones Chief of Plant Operations 3400 Knighton Road Redding, CA 96002 Office: 530-224-3821 Email: Darrell.Jones@calvet.ca.gov The California Department of Veterans Affairs, hereafter referred to as "CalVet", is inviting you to participate in this Invitation for Bid (IFB) No. 24RS0003, entitled Heating, Ventilation, Air Conditioning (HVAC) Maintenance And Incidental Repair Services This IFB contains a list of Key Action Dates in Section C, and Bid Requirements and Information (see Page 3, Table of Contents). A five percent (5%) Disabled Veteran Business Enterprise (DVBE) Participation Requirement applies to this IFB. The DVBE Incentive and Small Business Preferences also apply. See Section D, Special Programs, in this IFB for requirements. In submitting your bid, you must comply with all instructions and requirements contained herein. The awarded Contractor shall be required to pay prevailing wage under the terms of this Agreement. In submitting your bid, you must comply with all instructions and requirements contained herein. This IFB package includes the following documents and shall be included in the final bid submission: 1. Notice to Prospective Bidders 2. Bidder's Checklist 3. Bid/Bidder Certification Sheet 4. Bid Rate Sheet 5. Payee Data Record - STD 204 (and STD 205, if applicable) 6. Bidder Declaration - GSPD-05-105 7. Commercially Useful Function Certification Form 8. California Disabled Veteran Business Enterprise Program Requirements 9. Darfur Contracting Act 10. Disabled Veteran Business Enterprise (DVBE) Declarations - DGS PD 843 11. Contractor Certification Clauses (CCC 4/2017) 12. Sample Standard Agreement (STD 213): a. Exhibit A - Scope of Work b. Exhibit A-1 - Service Specifications c. Exhibit B - Budget Detail and Payment Provisions d. Sample Exhibit B-1 - Rate Sheet e. Exhibit D - Special Terms and Conditions & Additional Provisions 13. California Civil Rights Laws Certification 14. STD 1000 - GenAI Disclosure and Factsheet 15. Iran Contracting Act (If applicable) The following documents are incorporated by reference and are available on the internet at website. Bidder may request an electronic copy of these documents by contacting the assigned contract analyst listed below. 1. Exhibit C - General Terms and Conditions for Private Contractors (GTC 04/2017). 2. Standard Contractor Certification Clauses (CCC 04/2017) Upon award, the Contractor shall be required to provide the following Insurance Requirements as listed in Exhibit D It is the opinion of CalVet that this IFB is complete and without need of explanation. This IFB can be made available in a text-only format as a disability-related reasonable accommodation compliant with the California Government Code and Americans with Disabilities Act (ADA). Please note that no verbal information given will be binding upon CalVet unless such information is issued in writing as an official addendum. If you have questions or should you need any clarifying information, the contact person for this IFB is: Breanna Chan, Contract Analyst California Department of Veterans Affairs 1227 O Street Sacramento, CA 95814 Phone: (916) 651-7303 Email: Breanna.chan@calvet.ca.gov A) PURPOSE AND DESCRIPTION OF SERVICES The California Department of Veterans Affairs is seeking qualified vendors to contract for heating, ventilation, air conditioning (HVAC) maintenance and incidental repair services. The contractor is responsible for meeting all of the licenses and certifications required to perform the scope of services set forth in this solicitation. B) BIDDER MINIMUM QUALIFICATIONS Bidder qualifications and licensing requirements (if any) are specified below and/or in Exhibit A and A-1. Unless otherwise stated, Bidder shall meet all qualifications and licensing requirements at the time of the public bid opening. Any questions regarding this IFB must be submitted in writing by, via email to the Contract Analyst listed on Page 2 of this IFB. All questions must be received prior to the deadline for questions. Emails should include the individual's name, firm name, address, and must reference IFB #. All answers will be posted on the Cal eProcure website. It is the responsibility of the Bidder to check the California State Contract Register at website when inquiring about an addendum, questions, answers, and any other posts related to this IFB. Bidders are ultimately responsible for ensuring timely receipt of their bid. Bidders may verify receipt of a bid by contacting the CalVet Contract Analyst identified in the cover letter of this IFB. d) Bidders are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc., before submitting a bid. If the language is unclear or ambiguous, it is Bidder's responsibility to request clarification or assistance before submitting a bid. Please note that no verbal information shall be binding upon the State unless the State issues such information in writing as an official addendum. If the IFB is modified prior to the final bid submission date, the State shall issue an addendum to all bidders that received a bid package. By virtue of submitting a bid, Bidder is accepting the terms and conditions expressed herein. Costs incurred for developing bids and in anticipation of award of the Agreement are the responsibility of Bidder and shall not be charged to the State. e) Bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, shall not be considered. f) Bidder's bid may be withdrawn from consideration by submitting a written withdrawal request to the State, signed by Bidder or an authorized agent prior to the public bid opening. The bid is binding once it is opened by the State and may not be withdrawn without cause. a) All bid packages properly received according to the IFB Instructions on or before the bid due date and time shall be publicly opened and the rates read on the date and time specified in Section C)1), Key Action Dates, Bid Opening. Bidder must contact the CalVet Contract Analyst identified in this package and identify what reasonable accommodation(s) is required for Bidder to participate. b) CalVet will evaluate each bid to determine compliance and adherence to all IFB requirements, as well as verification of calculations. CalVet reserves the right to request clarification of any documents submitted with this bid regarding any and/or all sections of the IFB. c) In the event of a precise tie between the lowest responsible bid of a certified small business and a certified disabled veteran owned small business, the contract must be awarded to the disabled veteran owned business per the Department of General Services (DGS) State Contracting Manual (SCM), Section 8.21C. If a tie persists between any Bidders after the small business preference is applied, a coin toss or lot drawing shall be used to determine the contract award. The coin toss or lot drawing shall be officially witnessed and all affected bidders shall be advised of the tiebreaker method and invited to attend. d) Bids that contain false or misleading statements, or which provide references that do not support an attribute condition claimed by the bidder, may be rejected. e) No bid shall be considered unless the rate is submitted on the designated Rate Sheet and Bidder Certification form is in conformance with the submission requirements of this IFB. f) The bid must be submitted for the entire activity described herein. CalVet does not accept alternate contract language from a prospective contractor. A bid with such language shall be considered a counter proposal and shall be rejected. Additionally, bids may be rejected if the bid proposal shows any alterations of form, additions not called for, a conditioned or incomplete bid, or erasures and/or irregularities of any kind. Any bid amounts changed after the amounts are originally inserted MUST be initialed in original ink by Bidder. g) CalVet reserves the right to reject any and all bid submittal packages and/or waive any immaterial deviations in a bid submittal package and/or allow a Bidder to remedy any immaterial deviations in their bid submittal package. CalVet reserves the right to determine what constitutes an immaterial deviation in Bidder's bid submittal package. The State's waiver of an immaterial deviation shall in no way modify the IFB document or excuse Bidder from full compliance with all requirements if awarded an Agreement. h) CalVet is not required to award an Agreement resulting from this IFB. i) If a previous Agreement with a prospective bidder was terminated for cause, CalVet reserves the right to hold a responsibility hearing before awarding the Agreement to determine if the bidder is responsible. The bid may be rejected if CalVet deems, at the conclusion of the responsibility hearing, that the bidder is not responsible. c) Whenever an Agreement is awarded under a procedure which provides for competitive bidding, but the Agreement is not to be awarded to the low bidder, the low bidder shall be notified by electronic mail, facsimile transmission, overnight courier, or personal delivery five (5) working days prior to the award of the Agreement. c) CalVet reserves the right to award up to One Contract. (1) Agreements per Home to Bidders that submit complete bids. In the event of a tie, the number of Agreements awarded may increase as a coin toss or lot drawing tiebreaker will not cause a bidder to be excluded from an award. d) Notice of the Intent to Award shall be posted in a public place in the office of the awarding agency at least five (5) working days prior to awarding the Agreement, if requested in writing by any bidder who submitted a bid. d) e) Upon receipt of a tentative award, the apparent winning Bidder must return all required documents to the contract analyst within thirty (30) days of receipt. Failure to do so will result in the disqualification of the bidder's submission. A tentative award will then be issued to the next lowest responsive responsible bidder. Disposition of Bids a) Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public. b) Bid packages may be returned only at the bidder's expense, unless such expense is waived by the awarding agency. 7) Protests a) If any bidder, prior to the award of Agreement, files a written protest with the Department of General Services, Office of Legal Services (DGS/OLS), 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95605 or Email at OLSProtests@dgs.ca.gov and the California Department of Veterans Affairs on the grounds that the (protesting) bidder is the lowest responsive responsible bidder, the Agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter. b) Within five (5) days after filing the initial protest, the protesting bidder shall file with the DGS and the awarding agency, a detailed written statement specifying the grounds for the protest. The written protest must be sent to the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite #7-330, West Sacramento, CA 95605 and Email at OLSProtests@dgs.ca.gov. A copy of the detailed written statement should be mailed to the awarding agency. It is suggested that you submit any protest by certified or registered mail. 1) Disabled Veterans Business Enterprise (DVBE) Program a) DVBE Participation Program with Goal The required DVBE participation goal for this IFB is five percent (5%).