City of Weston, Florida, (the "CITY") will be accepting sealed bids for:PURCHASE OF LUMEC ROADSTAR STREET LIGHTING LEDFIXTURES Bids shall be accepted from lighting distributors to furnish Lumec Roadstar LED fixtures for street lighting for the City of Weston. Scope of work includes furnishing of Lumec Roadstar LED second generation street light fixtures (furnish only). Installation services are excluded . It is the CITY's intent to award the Bid to the lowest responsive and responsible bidder.Bidders are advised that the CITY has NOT authorized the use of CITY's seal by individuals or entities responding to the CITY's Bid, and that any such use by unauthorized persons or entities constitutes a second-degree misdemeanor pursuant to Section 165.043, Florida Statutes. .AudioConference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code.US Toll +1-415-655-0001. Show all global call-in numbers. Access code: 2310 126 9643 The official clock at the City Hall reception desk shall govern. Bids received after this time shall be returned unopened. Award of a Bid will be made at a CITY Commission meeting.
Bidders shall submit a bid package containing one (1) unbound original set of completed documents in a plain sealed parcel, box or other secure packaging, marked as the "Bid." The outside of the sealed package shall clearly indicate the submitting Bid No. 2024-06, Purchase of Lumec Roadstar Street Lighting Led Fixtures, Bidder's name, address and the name and telephone number of the specific contact person. Bid shall contain all required information in order to be considered responsive.All Bidders are advised that the CITY will not supply or sell materials to Bidders in connection with submission or preparation of Bids, or any other matter, including but not limited to envelopes, labels or tape. Once a Bid has been submitted to the Director of Procurement by the Bid Submittal Deadline, it shall not be returned to the Bidder. Bids received after the Bid Submittal Deadline will be returned unopened.The withdrawal, modification or correction of a Bid after it has been submitted to the CITY shall constitute a breach by the Bidder.All Bids shall be guaranteed firm for a minimum of 90 calendar days after the submission of the Bid. No Bidder may withdraw its Bid within 90 calendar days after the Bid opening date. The Sealed Bids will be publicly opened at the City of Weston, City Hall after the Bid Submittal Deadline. Award of the Bid will be made at a City Commission meeting. QUESTIONS: Any questions concerning this Notice to Bidders shall be submitted in writing to the Director of Procurement, Martha Perez-Garviso at mperezgarviso@westonfl.org, with "Bid No. 2024-06, Purchase of Lumec Roadstar Street Lighting Led Fixtures" in the subject line or via fax at: 954-385 2010 by 4:00 p.m., local time at least five business days prior to the submittal deadline. A Cone of Silence is imposed upon publication of this Notice to Bidders. The Cone of Silence prohibits communications with the following individuals pertaining to this bid:Margaret Brown, Mayor,Byron L. Jaffe, Commissioner,Mary Molina-Macfie, Commissioner,Chris Eddy, Commissioner, andHenry Mead, CommissionerBryan Cahen, Director of Budget, Selection Committee Member; Kara Petty, Director of Parks and Recreation, Selection Committee Member; Andrew Matusevich, Assistant Director of Landscaping, Selection Committee Member; Cindy Tao, Director of Accounting, Alternate Selection Committee Member; and Any member of the Protest Committee, if and when established. The details of the CITY's Cone of Silence are set forth in Section 32.10 of the City Code. The Selection Committee shall convene at a publicly noticed meeting and review submissions, rank and evaluate the Bids and provide a recommendation to the City Manager. RIGHTS RESERVEDThe CITY (through the City Commission, City Manager, Selection Committee or Protest Committee) reserves the right to:A. Reject any or all bids;B. Waive any informality in a bid;C. Waive any deficiency or irregularity in the selection process;D. Accept or reject any or all bids in part or in whole; andE. Request additional information as appropriate. The City Commission reserves the right to:A. Award all or a portion of the services set forth in the bid as determined to be in the best interest of the CITY;B. Reject any or all bids if found by the City Commission not to be in the best interest of the CITY;C. Award to one or more than one bidder, make split or multiple awards as determined to be in the best interest of the CITY; andD. In the event of a sole bid, reject the sole bid
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