Renovation of a playground / park / athletic field in Colchester, Connecticut. Completed plans call for the renovation of a playground / park / athletic field.

2" cap installation and laser leveling of several recreational baseball and a softball field located at 215 Old Hebron Road and 215 Halls Hill Road in Colchester, CT. Any questions concerning this bid may be answered by contacting Joseph Leone, Public Works Director at (860) 537-7288. No right shall accrue to any person submitting a bid until such bids have been accepted and contract awarded in writing by the duly authorized representative of the Colchester Board of Selectmen. The Colchester Board of Selectmen reserves the right to reject any and all bids and to make such awards, including acceptance of other than the lowest bid, and to waive any informalities, omissions, excess verbiage, or technical defects in the Bidding, if, in the opinion of the Board of Selectmen, it would be in the best interest of the Town of Colchester to do so. No oral interpretation will be made to any bidder as to the meaning of the Contract Documents or any part thereof. Every request for such an interpretation shall be made in writing to the Town of Colchester. Any inquiry received seven or more days prior to the date fixed for opening of bids will be given consideration. Every interpretation made to a bidder will be in the form of an Addendum to the Contract Documents, and when issued will be on file in the office of the First Selectman at least five days before Bids are opened. In addition, all Addenda will be mailed to each person to whom Contract Documents have been issued, but it shall be the Bidder's responsibility to make inquiry as to, and to obtain, the Addenda issued, if any. All such Addenda shall become part of Contract and each Bidder shall be bound by such Addenda, whether or not received by the Bidder. Each Bidder should visit the site of the proposed work and fully acquaint him/herself with the existing conditions there, and should fully inform him/herself as to the facilities involved, the difficulties and restrictions attending the performance of the Contract. The Bidder should thoroughly examine and familiarize him/herself with the attached Specifications and all other Contract Documents. The Contractor by the execution of the Contract shall in no way be relieved of any obligation under it due to his/her failure to receive or examine any form or legal instrument or to visit the site and acquaint him/herself with the conditions there existing and the Town of Colchester will reject any claim based on the facts regarding which he/she should have been on notice. Each bid must be submitted on the enclosed bid sheet. All blank spaces must be filled in as noted in ink and no changes shall be made in the forms or in the items mentioned therein. Erasure and other changes in the bid must be explained or noted over the initials of the bidder. In the event of any discrepancy between the written amounts and the figures, the written amounts shall govern. The bid must be accompanied by a bid guaranty which shall not be less than $1,000 (one-thousand dollars) or 5% of the bid, whichever is greater. The bid guaranty may be in the form of a Bid Bond issued by a Surety licensed in the State of Connecticut or in the form of a certified check. Revised bids submitted, before the opening of the bids, whether forwarded by mail or telegram, if representing an increase in excess of two percent (2%) of the original bid, must have the bid guaranty adjusted accordingly; otherwise the Bid will not be considered. Each bidder submitting a bid to the Town of Colchester for any portion of the work contemplated by the documents on which bidding is based, shall execute and attach thereto an affidavit substantially in the form herein provided, to the effect that he/she has not colluded with any other person, firm or corporation in regard to any bid submitted. Work shall be performed by a qualified contractor who has been laser leveling baseball/softball fields for a minimum of 5 years. The bidder shall be able to cite a minimum of 4 projects similar in scope to this RFP. Each bidder shall, as noted in the Form of Bid, submit on the form furnished for that purpose (a copy of which is included in the Contract Documents), a statement of the bidder's qualifications, his/her experience record in performing the type of work embraced in the Contract, and his/her organization and equipment available for the work contemplated; and, when specifically requested by the Town of Colchester shall also submit a detailed financial statement. The Town of Colchester shall have the right to take such steps as it deems necessary to determine the ability of the bidder to perform his/her obligations under the contract and the bidder shall furnish the Town of Colchester all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available evidence or information does not satisfy the Town of Colchester that the bidder is qualified to carry out properly the terms of the Contract. Bids received prior to the advertised hour of opening will be kept securely sealed. No bid received thereafter will be considered. At the time and place fixed for the opening of bids, the Town of Colchester will cause to be opened and publicly read aloud every bid received within the time set for receiving bids, irrespective of any irregularities therein. Bidders and other persons properly interested may be present, in person or by representative. Bids may be withdrawn on written request dispatched by the bidder and received by the Town of Colchester in time for the bid opening. The bid guaranty of any bidder withdrawing his/her bid in accordance with the foregoing conditions will be returned promptly. A. The contract will be awarded within sixty (60) days after the date of the bid opening, to the lowest qualified responsible bidder complying with the conditions of the Invitation for Bids. The bidder(s) to whom the award(s) is/are made will be notified at the earliest possible date. The Town of Colchester, however, reserves the right to reject any and all bids or to waive any informality in submitted bid documents whenever such rejection or waiver is in its interest. B. The Town of Colchester reserves the right to consider as unqualified to do the work required by these Contract Documents any bidder who does not habitually perform with his/her own forces and equipment the major portions of the work involved in these Contract Documents. C. The ability of any bidder to obtain a bid bond will not be regarded as the sole test of such bidder's competency or responsibility. D. The Town of Colchester will not award the Contract to any contractor who, at the time of the award, is ineligible for such contract under the provisions of any applicable regulations issued by the Secretary of Labor, United States Department of Labor, or is not qualified under applicable State and local laws and regulations. E. If the contract is awarded, it will be awarded by the Town of Colchester to the lowest qualified responsible bidder. The contract will require the completion of work in accordance with the Contract Documents. F. The Town of Colchester reserves the right to discontinue service at any school if conditions or internal arrangements are made after bids are accepted. A notice to proceed will be issued by the Town of Colchester within ten (10) calendar days after the execution of the Contract by the Town or the deposit of the required bonds and insurance policies whichever is later.