This is a service / maintenance or supply contract in Sebring, Florida. Contact the soliciting agency for additional information.

Description: This Request for Proposals (RFP) is issued to retain the services of a qualified vendor or vendors to provide preventive maintenance, repair, inspection and/or replacement of the generators located throughout the County (hereinafter also referred to as the "Work") to County owned or leased facilities on a recurring basis. Determination of Proposer's qualifications will be based on its Proposal which is to be completed and submitted in accordance with the RFP specifications. The contract, if awarded, will incorporate the RFP specifications and the Proposal. A PRE-PROPOSAL meeting will NOT be held for this solicitation. Electronic submission. File name is to be in the following format: 24-026-SDQ Proposer Name and the Excel file name 24-026-SDQ Proposer Name-Bid Form OR Hard Copy submission in a sealed and marked package. A hard copy response is to include the following: all-inclusive identical paper copies, one (1) original paper copy (signed in blue ink), of the response, and one (1) all-inclusive original, electronic copy (Thumb drive) of the original response. File name is to be in the following format: 24-026-SDQ Proposer Name and the Excel file name 24-026-SDQ Proposer Name-Bid Form. The public is invited to attend meeting(s.) One or more County Commissioners may attend meetings. Submissions received later than the date and time as specified will be rejected. RESERVATION OF RIGHTS: This RFP constitutes only an invitation to submit a Proposal to the County. The County reserves, holds and may in its own discretion, exercise any or all of the following rights and options: To supplement, amend or otherwise modify this RFP, and to cancel this RFP with or without the substitution of another Request for Proposals (RFP). To issue additional subsequent RFPs. To reject all incomplete / non-responsive responses, or responses with errors. The County reserves the right to determine, in its sole discretion, whether any aspect of the submitted Proposals is satisfactory to meet the criteria established in this document, the right to seek clarification and/or additional information from any submitting Proposer. The County also reserves the right to refine the scope of work. This refinement is not to include any new services not advertised but to allow more specifically the define work integral to that in the advertised scope. If the County believes that collusion exists among Proposers, all Proposals will be rejected. Make available to Proposer any data available in the County's files pertaining to the work to be performed under this RFP. Decide and dispose of all claims, questions, and disputes arising under this RFP, contracts, or amendments. Have the right to audit the records of the Proposers that enter into contracts pursuant to this RFP at any time during the contract period and for a period of five years after final payment is made by the County pursuant to any Contract. The County, the State and Federal auditors, as applicable, must be reserved the right to audit the records of the awarded Proposer related to this RFP at any time during the contract period and for a period of five (5) years after final payment is made. The awarded Proposer shall provide copies of any records related to contracts entered into in connection with this RFP upon request. Pay fees and other compensation computed in accordance with a fee schedule to be incorporated in contracts. Question Deadline 09/18/2024 at 5:00 PM ET If You Have Questions Regarding the Application of Florida Statutes, Chapter 119, to Your Duty to Provide Public Records Relating to This Contract, Contact the County's Custodian of Public Records: County Clerk: Gloria Rybinski County Public Information Officer 600 South Commerce Avenue Sebring, Florida 33870 Telephone Number: (863) 402-6832 Hcbccrecords@highlandsfl.gov The initial term shall be a three (3) year contract, from the Board approval. Upon mutual agreement of the parties, the contract may be renewed for two (2) one (1) year terms. A Price Adjustment Clause is included in this solicitation. Prices shall remain firm for 1 year, Proposer must apply for Price Adjustment thirty (30) days prior to anniversary date and justify increase or decrease. The contract will include a thirty (30) day termination for convenience clause for termination by the County. Saturday, September 21, 2024 Deadline to release responses by County to RFI's Tuesday, October 1, 2024 3:30 P.M. Proposal due date Tuesday, October 15, 2024 1:00 P.M. Review/Ranking of Proposals by the Evaluation Committee Tuesday, October 29, 2024 1:00 P.M. Presentations / Interviews (at the discretion of the Evaluation Committee) Thursday, November 7, 2024 Anticipated award date Tuesday, December 17, 2024 Anticipated contract consideration by the Board,