Renovation of a municipal facility in Olathe, Kansas. Completed plans call for the renovation of a municipal facility.

The work consists of the following: The removal and replacement of the existing Roof and related work. Reference the attached drawings and specifications for detailed information. Work that is included in this scope and to be included in the bid submittal; 1. Replacement of the existing roof per the attached drawings. 2. Protection of all areas and surfaces that are not specifically part of this project scope. 3. Area cordoning to prevent worksite contamination into other spaces still open to the public. 4. Worksite safety. 5. Worksite maintenance and cleanliness. 6. Open coordination with city representative and staff and other contractors that will be on site and performing work not associated with this project. 7. Coordinating parking lot closures and restrictions with owner and provide temporary parking signage as necessary. 8. Temporary traffic control within the Olathe City Hall Property limits as required, there will not be any public traffic impact. A pre-bid conference will be held on Monday September 9, 2024 at 8:30am @ Olathe City Hall, 100 E. Santa Fe Rd. 66061. The meeting location will be room #1310 located on the first floor. Attendance at this meeting is not mandatory but is highly recommended. A satisfactory bid bond executed by the bidder of an acceptable surety, in an amount equal to five percent (5.00%) of the total bid work shall be submitted with each proposal. Bidder shall submit a scanned copy of the surety. The successful bidder will be required to furnish and pay satisfactory performance and payment bond or bonds. The City of Olathe, Kansas, reserves the right to reject any or all bids or to waive any informality in the bidding. Warranty information o A satisfactory bid bond, executed by the bidder of an acceptable surety, in the amount equal to five (5) percent of the total bid work shall be submitted with each bid. Bidder shall submit a scanned copy of the surety. The successful bidder will be required to furnish and pay satisfactory performance and payment bond or bonds. All contractors awarded a contract in the amount of $25,000 or higher will have to provide a completed Questionnaire of Personnel Practices and/or current Certificate issued by the City of Olathe. The City reserves the right to reject any or all bids or to waive any informality in the bidding. Bids may be held by the City of Olathe, Kansas, for a period not to exceed sixty (60) days from the date of the opening of the bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. INQUIRIES Questions regarding this Invitation for Bid must be submitted to website, The deadline for receipt of questions from bidders is 5:00 PM (CST) September 16, 2024. No further questions or clarifications will be provided after that date. No communication regarding this IFB should be directed to any other City official or employee. All queries will be responded to website in the form of written addenda and posted. Respondents shall include confirmation of the receipt of any addenda with their bids. Failure to do so could result in your bid being deemed non-responsive. PRICING Bidder proposes to furnish and deliver items ordered from this bid F.O.B. Olathe, Kansas. Pricing shall include all travel, shipping, freight, surcharges, and handling costs. Bidder signifies that they have read all bid documents and are providing detailed, expressed warranties with this bid. It shall be unacceptable for any bidder to make the statement "see specifications" instead of listing all exceptions and additions in the specifications of this bid documents. Bidders shall enter unit pricing on website where indicated. Failure to provide any requested information may result in rejection of your bid. EVALUATION CRITERIA The award will be made to the lowest most responsive and responsible bidder, which will be judged based on price, conformance to specifications, experience providing like work, proposed completion time, past vendor performance, quality of product, payment terms, references, and in the best interest of the City of Olathe, all factors being considered. The City reserves the right to award this bid in whole or in part. CITY ORDINANCE #3.50.140 - LOCAL PREFERENCE STANDARDS For supplies, materials, and equipment acquired through bids, where an award is to be made to the lowest responsive and responsible bidder, a bid from a local business may be selected over the lowest responsive and responsible bid only if: A. The bid from the local business is responsive and responsible; B. The quality, suitability, and usability of the supplies, materials, and/or equipment are equal to that of the lowest responsible bidder; and C. The amount of the bid of the local business does not vary more than two percent (2%) and does not exceed Five Thousand Dollars ($5,000) above the amount of the lowest responsible bid. Such variance shall be calculated based on the total contract price. The local preference described in this Section shall not apply to bids in which federal funds or other governmental funds are used when the use of such funds prohibits the application of local preference policies. PAYMENT TERMS The City of Olathe will only accept payment terms of Net 30 days. It is the standard practice of the City of Olathe to pay vendors via ACH. All awarded contractors agree to be paid via ACH. Will your company accept the City's VISA P-Card for payment without additional cost- Yes: No: INVOICING All invoices submitted for payment must be itemized to include a detailed breakdown of all items, name of person who placed order, location of work to be performed and work order number and equipment unit number. Invoices must not exceed original estimate unless prior authorization has been given by the department supervisor or their designee. The invoice must be mailed to the attention of Accounts Payable, PO Box 768, Olathe KS 66051-0768 or emailed to: apolathe@olatheks.org INVOICES MUST BE SUBMITTED WITHIN 30 DAYS OF COMPLETED WORK. Failure to submit invoices in a timely manner may result in payments being delayed. SCOPE OF SERVICE All work and products are to be submitted and approved per the requirements established in the attached drawings and specifications. Colors, if applicable, will be confirmed after contract is awarded. Bidders shall submit a lump sum cost for installation of the products referenced in this bid request. Anticipated number of calendar days required to complete the work: All work must be completed between November 2024 and April 2025. Work as described in these bid request documents will be coordinated by City of Olathe project manager with additional trades for the same available timeframe. A detailed schedule will be developed after award of contract. The successful bidder shall furnish insurance information in accordance with city of Olathe standards and as required by Exhibit 1 (attached) for final contract approval. Question Deadline 10/24/2024