This is a service / maintenance or supply contract in Walla Walla, Washington. Contact the soliciting agency for additional information.

The following "Instructions to Bidders," "Specifications," and "Bid Proposal" are for materials to be used by the City of Walla Walla Public Works Department. The venue and jurisdiction of any actions of claim for or against the bidder or the City of Walla Walla Public Works Department shall be in Walla Walla County and in the District Court or Superior Courts thereof according to the jurisdictional amount. Receipt of product will be made on an "as needed - when needed" basis. Daily quantities may be as little as 2 tons of product or as much as 200 tons of product. Payment will only be for the quantity of material purchased. The estimated quantities listed in the bid proposal are for bidding purposes only and provides no assurances of purchase of the estimated quantity. Firm bids are requested for hot mix asphalt and Cationic Emulsified Asphalt CSS-1 for the period March 10, 2025, through December 15, 2025. The bid price for both classes of hot mix asphalt shall be FOB at the plant. The supplier shall load the asphalt into City trucks. The successful bidder shall have operators available at the plant to load City trucks by 7:30 a.m. until 3:30 p.m. each workday. The supplier shall reimburse the City for labor and equipment expenses associated with delays due to: a) Operator not being available to load trucks during this time period. b) Plant equipment outages; and c) Loading delays in excess of 1/2 hour after City trucks arrive at the plant. The supplier may be assessed standby charges for crew costs up to $1,000 per hour for such delays to cover actual labor and equipment costs until crews can be reassigned to other projects. To help preclude such impacts, a City representative will contact the designated plant representative by 6:30 a.m. to alert the supplier of City's plans to pick up hot mix. Should problems arise which cause mix to be unavailable, the supplier must notify the City Street Division (phone: 509-527-4363) by 7:00 a.m. on the day mix is needed to enable the City to reassign crews to alternative projects. Failure to do so will result in downtime for City forces and financial assessment for the delay.