Site work and outdoor lighting for a road / highway in Urbana, Illinois. Completed plans call for site work for a road / highway; and for outdoor lighting for a road / highway.

This work includes furnishing and installing a variety of lighting features and electrical receptacles with an existing electrical service. This project is in the Boneyard Creek Crossing, a municipal park located where Race Street crosses Boneyard Creek in Urbana, Illinois. The project limits are generally adjacent to or underneath Race Street, from Griggs Street to the Norfolk Southern Railway grade crossing. Question Submission Deadline: February 7, 2025, 2:00pm Question Response Deadline: February 10, 2025, 2:00pm Project no - 22-00643-02-LT All questions pertaining to this request shall be submitted in writing through Electronically. The City of Urbana is seeking a qualified contractor to furnish and install a variety of lighting features and electrical receptacles with an existing electrical service at the Boneyard Creek Crossing, a municipal park located where Race Street crosses Boneyard Creek. No Pre-Submittal meeting is required for this procurement. All proposals submitted in response to this Request shall be irrevocable for a period of Ninety (90) days after the Proposal's due date and may not be withdrawn by the Vendor during this period. After such time has elapsed, the Vendor may withdraw the proposal if it has not been selected prior to the request to withdraw. Except as otherwise provided by regulation, all decisions to permit the correction or withdrawal of bids/proposals following the submittal deadline, or to cancel awards or contracts based on bid/proposal mistakes, will be submitted in writing and will be supported by a written determination made by the City procurement contact. The City reserves the right to reject any and all submittals, or any part therof, and to waive any technicalities or informalities deemed to be in the best interests of the City. Any such decision shall be considered final. The City may request additional information and/or conduct interviews/discussions with any respondent who submits an acceptable or potentially acceptable submittal to verify they are a responsible bidder. Respondents shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of submittals. During the course of such discussions, the City shall not disclose any information derived from one proposal to any other respondent. The City reserves the right to negotiate final specifications, terms and conditions, which may be necessary or appropriate to the accomplishment of the purpose of this solicitation. The City may require the solicitation and the respondent's submittal be incorporated in full or in part as Contract Documents. This implies that the solicitation and all responses, supplemental information, and other submissions provided by the respondent during discussions or negotiations may be held by the City as contractually binding on the successful respondent. When the City determines a respondent's submittal to be unacceptable, such respondent shall not be afforded an additional opportunity to supplement its submittal. The City will not be liable in any way for any costs incurred by respondents in replying to this solicitation. Before making payment, the City may inspect all goods delivered and services performed and reject those that are defective or nonconforming. The City may return rejected goods and goods supplied in excess quantities to the Vendor at the Vendor's risk and expense. The Vendor shall promptly correct all work or services identified to be defective or nonconforming, whether observed before or after completion of the services. The Vendor is responsible for all costs of correcting such defective or nonconforming goods or services, including costs associated with repairing any damage, re-performing the services, and incurred due to the Vendor's inadequate performance. The time for delivery of goods or performance of services pursuant to this request is of the essence. The City may cancel any or all of the contract without liability if the Vendor: (a) fails to meet price, quantity, quality, or delivery requirements; (b) ceases to operate in the normal course of business; (c) declares bankruptcy or otherwise is subject to legal proceedings concerning creditor relief; (d) applies for or is subject to appointment of a receiver; or (e) makes any assignment for the benefit of creditors. The City also reserves the right to cancel for any other reason permitted by the Uniform Commercial Code. 2.1 Location of Project This project is in the Boneyard Creek Crossing, a municipal park located where Race Street crosses Boneyard Creek in Urbana, Illinois. The project limits are generally adjacent to or underneath Race Street, from Griggs Street to the Norfolk Southern Railway grade crossing. 2.2 Description of Work This work includes furnishing and installing a variety of lighting features and electrical receptacles with an existing electrical service.