This is a service / maintenance or supply contract in Green Cove Springs, Florida. Contact the soliciting agency for additional information.

The Clay County Board of County Commissioners (County) is soliciting bids from qualified Contractors to provide comprehensive maintenance, inspection, and performance evaluation services for various elevators and associated equipment within the County. These services must adhere to all applicable local, state, and federal regulations to ensure the safe, efficient, and reliable operation of the equipment. The scope includes monthly and annual inspections, cleaning, lubrication, and necessary repairs or replacements to maintain compliance with regulatory standards and manufacturer specifications. Contractors will also manage Annual Third Party Elevator Inspections and Maintenance Control Programs. The County aims to engage a contractor with a demonstrated ability to deliver high-quality elevator maintenance and responsive emergency services, supporting the operational needs of its facilities. The term shall begin on the Effective Date and shall remain in effect for a period of two (2) years from the Effective Date, unless otherwise terminated as provided herein. The County has the sole option to renew the Agreement for two (2) additional one (1) year periods if it is deemed to be in the County's best interest to do so. Question Deadline 02/14/2025 at 4:00 PM ET Bidders shall submit all inquiries regarding this RFB electronically. Inquiries may only be submitted to the Purchasing Department. Jessika Buzzelli Buyer I 477 Houston St. Green Cove Springs, FL 32043 Email: jessika.buzzelli@claycountygov.com Phone: (904) 541-2743 Bidders are prohibited from contacting, by any means, whether orally, telephonically, electronically or in writing, any member of the Board, any County employee, including the County Manager, the County Attorney or the Commission Auditor, any member of the designated Evaluation Committee or any agent of the County regarding the Request for Bids in any respect during the Request for Bid Period. Final Addendum: February 19, 2025, 4:00pm All Addenda language issued shall become part of the RFB and Contract documents, and receipt of Addenda must be acknowledged by the Bidder. If issued, Bidders will receive addenda notifications to their email once they have followed the RFB. Failure to acknowledge Addenda which have no effect on the competitive nature of the Bidding process may be a waivable deviation at the County's sole discretion. Ultimately, it is the sole responsibility of each Bidder to periodically check online for any Addenda. The Request for Bid Period during which no contact may occur commences from the date of publication of the notice of a Request for Bids and ends upon a Bid Decision becoming final, i.e. after the notice of bid protest period of 72 hours has expired. However, in the event of a notice of protest, the no contact rule continues in place during the Protest Period and does not end until a resolution of the protest has occurred and become final. The following exceptions exist to the no-contact rule: Inquiries may be submitted to the Purchasing Department if specifically provided in the Request for Bids; Pre-bid conferences provided for in the Request for Bids; and Formal presentations by Bidders to the designated Evaluation Committee or to the Board or any committee thereof specifically contemplated in the Request for Bids. The Board reserves the right and power to reject any and all Bids without cause and to waive technical and non-technical or non-material defects in the Request for Bids or submittal of any Bid, and in its discretion to re-advertise the Request for Bids. The Board reserves the right to award Request for Bids which would be in the Best Interest of the County. Interested vendors are advised that the Clay County Board of County Commissioners has a local preference policy and Buy American policy. The complete policy for both can be viewed at electronically. Following the Bid Opening and Tabulation, a "Notice of Intent to Award Bid" or a "Notice of Rejection of All Bids" Will Be Posted online. Prospective Bidders Are Notified That the Failure to Include a Proper Bid Bond or Other Security Approved Under the County's Purchasing Policy, if Required for This Request, Will Result in Rejection of the Bid and Shall, as Well as the Failure to File a Written Notice of Protest and to File a Written Petition Initiating a Formal Protest Proceeding Within the Times and in the Manner Prescribed in Chapter 8, Section I of the County's Purchasing Policy Shall, Constitute a Waiver of the Right to Protest the Bid Request, Any Addendum Thereto, or the Bid Decision, as Applicable, and to Initiate a Formal Protest Proceeding Under the Purchasing Policy. The County's Purchasing Policy Can Be Viewed at online. If a Prospective Bidder is in Doubt Whether This Request Requires a Bid Bond, Such Prospective Bidder is Solely Responsible for Making Appropriate Inquiry. The Board Reserves the Right to Reject Any and All Bids Without Cause and to Waive Technical and Non- Technical or Non-material Defects in the Request or Submittal of Any Bids. A Person or Affiliate Who Has Been Placed on the Convicted Vendor List Following a Conviction for a Public Entity Crime May Not Submit a Bid on a Contract to Provide Any Goods or Services to a Public Entity, May Not Submit a Bid on a Contract With a Public Entity for the Construction or Repair of a Public Building or Public Work, May Not Submit Bids on Leases of Real Property to a Public Entity, May Not Be Awarded or Perform Work as a Contractor, Supplier, Subcontractor, or Consultant Under a Contract With Any Public Entity, and May Not Transact Business With Any Public Entity in Excess of the Threshold Amount Provided in Section 287.017, Florida Statutes, for Category Two for a Period of 36 Months From the Date of Being Placed on the Convicted Vendor List. Estimated Date for Recommendation to Board of County Commissioners : March 11, 2025, 4:00pm Clay County Administration Building Fourth Floor 477 Houston Street Green Cove Springs, Florida 32043 Bid Awards for Request for Bids (RFB), where competitive price offer is the only determining factor, shall be awarded based on the lowest responsive and responsible bid. Awards for alternative competitive processes, such as a Request for Proposal (RFP), Request for Qualification (RFQ), Invitation to Negotiate (ITN), Best Final Offer, or Design-Build, should be based on evaluation criteria specified in the request, in addition to price, to determine what is in the Best Interest of the County. The term "Lowest Responsive Bid" shall mean the lowest Bid price submitted by a Responsive and Responsible Bidder. The term "Responsive Bidder" means a Bidder that has submitted a Bid, Proposal or reply that conforms in all material respects to the Request for Bids. The term "Responsible Bidder" means a Bidder who has the capability in all respects to fully perform the Contract requirements and the integrity and reliability that will assure good faith performance. The County reserves the right to make an award either in part or completely, and/or to accept the bid that, in its judgment, will be in the best interest of the County; providing best value to the County with price, technical, and other applicable factors considered. The County Reserves the right to award to multiple Bidders. If provided for in the RFB Advertisement, Introduction Timeline, or Supplier Questionnaire Section; Bids require a five (5%) percent bid bond and may not be withdrawn after the scheduled opening time for a period of thirty (30) days. The term bid bond shall include bonds or cashier or certified checks payable to the County. Any Cashier or Certified Check must be uploaded with the Bid and the original Cashier or Certified Check must be received by the Purchasing Department no later than two (2) business days after the RFB due date. The Board reserves the right to reject any and all Bids without cause and to waive technical and nontechnical or non-material defects in the request or submittals of any Bids.