Site work and new construction of a library in Green Cove Springs, Florida. Conceptual plans call for the construction of a 18,000-square-foot, two-story above grade library; and for site work for a library.

The Clay County Board of County Commissioners (County) is requesting qualifications from interested firms to provide professional architectural design services for a new Two-story Clay County Oakleaf Library and other related services. Building size will be approximately eighteen thousand (18,000) square feet. Question Deadline 03/17/2025 at 4:30 PM ET Bidders shall submit all inquiries regarding this RFB electronically. Inquiries may only be submitted to the Purchasing Department. Jessica Loos Senior Purchasing Officer 477 Houston Street Green Cove Springs, FL 32043 Email: jessica.loos@claycountygov.com Phone: (904) 284-6388 Final Addendum: March 21, 2025, 4:30pm Bidders are prohibited from contacting, by any means, whether orally, telephonically, electronically or in writing, any member of the Board, any County employee, including the County Manager, the County Attorney or the Commission Auditor, any member of the designated Evaluation Committee or any agent of the County regarding the Request for Bids in any respect during the Request for Bid Period. The Request for Bid Period during which no contact may occur commences from the date of publication of the notice of a Request for Bids and ends upon a Bid Decision becoming final, i.e. after the notice of bid protest period of 72 hours has expired. However, in the event of a notice of protest, the no contact rule continues in place during the Protest Period and does not end until a resolution of the protest has occurred and become final. The following exceptions exist to the no-contact rule: Inquiries may be submitted to the Purchasing Department if specifically provided in the Request for Bids; Pre-bid conferences provided for in the Request for Bids; and Formal presentations by Bidders to the designated Evaluation Committee or to the Board or any committee thereof specifically contemplated in the Request for Bids. The Board reserves the right and power to reject any and all Bids without cause and to waive technical and non-technical or non-material defects in the Request for Bids or submittal of any Bid, and in its discretion to re-advertise the Request for Bids. The Board reserves the right to award Request for Bids which would be in the Best Interest of the County. Interested vendors are advised that the Clay County Board of County Commissioners has a local preference policy and Buy American policy. The complete policy for both can be viewed at: online. Prospective Bidders Are Notified That the Failure to Include a Proper Bid Bond or Other Security Approved Under the County's Purchasing Policy, if Required for This Request, Will Result in Rejection of the Bid and Shall, as Well as the Failure to File a Written Notice of Protest and to File a Written Petition Initiating a Formal Protest Proceeding Within the Times and in the Manner Prescribed in Chapter 8, Section I of the County's Purchasing Policy Shall, Constitute a Waiver of the Right to Protest the Bid Request, Any Addendum Thereto, or the Bid Decision, as Applicable, and to Initiate a Formal Protest Proceeding Under the Purchasing Policy. The County's Purchasing Policy Can Be Viewed at online. If a Prospective Bidder is in Doubt Whether This Request Requires a Bid Bond, Such Prospective Bidder is Solely Responsible for Making Appropriate Inquiry. The Board Reserves the Right to Reject Any and All Bids Without Cause and to Waive Technical and Non- Technical or Non-material Defects in the Request or Submittal of Any Bids. A Person or Affiliate Who Has Been Placed on the Convicted Vendor List Following a Conviction for a Public Entity Crime May Not Submit a Bid on a Contract to Provide Any Goods or Services to a Public Entity, May Not Submit a Bid on a Contract With a Public Entity for the Construction or Repair of a Public Building or Public Work, May Not Submit Bids on Leases of Real Property to a Public Entity, May Not Be Awarded or Perform Work as a Contractor, Supplier, Subcontractor, or Consultant Under a Contract With Any Public Entity, and May Not Transact Business With Any Public Entity in Excess of the Threshold Amount Provided in Section 287.017, Florida Statutes, for Category Two for a Period of 36 Months From the Date of Being Placed on the Convicted Vendor List. Evaluation Committee Meeting: Please visit the County's Calendar to review the Evaluation Committee Meeting Date for this RFQ. Estimated Date for Recommendation to Board of County Commissioners : April 22, 2025, 4:00pm The Board reserves the right to reject any and all Bids without cause and to waive technical and nontechnical or non-material defects in the request or submittals of any Bids. The County's objective is to have a complete design of the library no later than twelve (12) months of execution of a Contract with an awarded Consultant. The method of Contractor Selection has not been Determined at this time.