Renovation of a data center facility in Green Cove Springs, Florida. Completed plans call for the renovation of a data center facility.

The Clay County Board of County Commissioners (County) is requesting bids from qualified Contractors to undertake the replacement and installation of four (4) new Carrier heat pump split systems at the Green Cove Springs Aging True Center. This project aims to replace outdated HVAC systems with energy-efficient models to improve the environmental and operational efficiency of the facilities. The scope of work includes safely decommissioning and disposing of the old units, installing new systems of varying capacities, and adding auxiliary components to enhance system safety and prevent potential issues. Bidders are prohibited from contacting, by any means, whether orally, telephonically, electronically or in writing, any member of the Board, any County employee, including the County Manager, the County Attorney or the Commission Auditor, any member of the designated Evaluation Committee or any agent of the County regarding the Request for Bids in any respect during the Request for Bid Period. The Request for Bid Period during which no contact may occur commences from the date of publication of the notice of a Request for Bids and ends upon a Bid Decision becoming final, i.e. after the notice of bid protest period of 72 hours has expired. However, in the event of a notice of protest, the no contact rule continues in place during the Protest Period and does not end until a resolution of the protest has occurred and become final. The following exceptions exist to the no-contact rule: Inquiries may be submitted to the Purchasing Department if specifically provided in the Request for Bids; Pre-bid conferences provided for in the Request for Bids; and Formal presentations by Bidders to the designated Evaluation Committee or to the Board or any committee thereof specifically contemplated in the Request for Bids. The Board reserves the right and power to reject any and all Bids without cause and to waive technical and non-technical or non-material defects in the Request for Bids or submittal of any Bid, and in its discretion to re-advertise the Request for Bids. The Board reserves the right to award Request for Bids which would be in the Best Interest of the County. Prospective bidders are notified that the failure to include a proper bid bond or other security approved under the county's purchasing policy, if required for this request, will result in rejection of the bid and shall, as well as the failure to file a written notice of protest and to file a written petition initiating a formal protest proceeding within the times and in the manner prescribed in chapter 8, section I of the county's purchasing policy shall, constitute a waiver of the right to protest the bid request, any addendum thereto, or the bid decision, as applicable, and to initiate a formal protest proceeding under the purchasing policy. The county's purchasing policy can be viewed at the county's website by following the appropriate links from the homepage address set forth above. If a prospective bidder is in doubt whether this request requires a bid bond, such prospective bidder is solely responsible for making appropriate inquiry. The board reserves the right to reject any and all bids without cause and to waive technical and non- technical or non-material defects in the request or submittal of any bids. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in section 287.017, florida statutes, for category two for a period of 36 months from the date of being placed on the convicted vendor list. This Bid requires a five (5%) percent Bid Bond. The Bid Bond is required to be uploaded within the Supplier Questionnaire. If submitting a Cashier or Certified Check, it must be uploaded with the Bids Supplier Questionnaire and the Original Cashier or Certified Check must be received by the Purchasing Department no later than two (2) business days after the RFB due date (Original Cashier or Certified Check due date listed below) Original Cashier or Certified Check:April 28, 2025, 4:00pm Clay County Administration Building Fourth Floor 477 Houston Street Green Cove Springs, Florida 32043 Estimated Date for Recommendation to Board of County Commissioners :May 13, 2025, 4:00pm Clay County Administration Building Fourth Floor 477 Houston Street Green Cove Springs, Florida 32043 The County Reserves the right to award to multiple Bidders. Clay County reserves the right to cancel a RFB at any time prior to approval of the award. The decision to cancel a RFB cannot be the basis for a protest under the Bid Protest Procedures as referenced herein. Bidders shall submit all inquiries regarding this RFB in the "Question and Answer" Tab of the RFB via online. Performance and Payment Bond Requirements: Awarded Bidder has 10 days from the execution of the Agreement to provide a compliant Performance and Payment Bond. Performance and Payment Bonds are not required for projects of $200,000.00 or less. Prior to commencement of a project exceeding $200,000.00, in accordance with F.S. 255.05, the awarded Bidder shall file a 100% Performance Bond and Payment Bond (using Clay County's Standard Form) in the Public Record of Clay County, Florida, Recording Dept./Room 130, 825 North Orange Avenue, Green Cove Springs, Florida 32043. The recorded Performance and Payment Bonds shall be provided prior to the commencement of construction to Clay County Purchasing Department, PO Box 1366, Green Cove Springs, Florida 32043. Performance and Payment Bonds must be increased in accordance with any change order increases on the project. Final completion shall be obtained thirty (30) days from the date of execution of the Agreement. The Contractor shall be assessed Liquidated Damages (LD) of $100.00 for each day past final completion date set by the contract. System Removal and Disposal: Safely decommission and remove four existing split HVAC systems. Properly dispose of the old systems and any hazardous materials in compliance with environmental regulations. New System Installation: Install four (4) new Carrier heat pump split systems of varying capacities to match the specific needs of different areas within the facility: 1.5 Ton heat pump split system 2.5 Ton heat pump split system 4 Ton heat pump split system 5 Ton heat pump split system Installation includes placement of one (1) of the condenser units on the roof and integration with the existing infrastructure. Infrastructure Adjustments: Temporarily remove and subsequently reinstall the ceiling grid to facilitate the installation of three air handlers. Connect new systems to existing copper line sets, ductwork, and thermostats to ensure full system integration LAST DATE FOR INQUIRIES: April 15, 2025, 4:00 pm