This is a service / maintenance or supply contract in Palm Desert, California. Contact the soliciting agency for additional information.

The City of Palm Desert ("City") is requesting proposals from qualified firms ("Proposers") for Landscape Maintenance Area (LMA) No. 7 ("Services") to establish a Maintenace Services Agreement ("Agreement"). To serve and promote the welfare of its residents, the City intends to procure the Services, as described below. The City of Palm Desert is requesting proposals to provide landscape and supporting maintenance services for the City of Palm Desert medians, parkways, and facilities. Services will be for a term of three (3) years commencing July 1, 2025. The work consists of furnishing all labor, materials, equipment, necessary tools, and machinery, supervision, and all utility and transportation services required to provide landscape and irrigation maintenance services for the City of Palm Desert. Last Day to Submit Questions for Clarification: April 3, 2025, 5:00pm Clarifications Issued by City on or before: April 10, 2025, 5:00pm All questions, requests for interpretations or clarifications, either administrative or technical must be requested in writing VIA THE "Q&A" tab through the City's online Contact Information Project Contact: Melanie Slater Management Analyst Email: mslater@cityofpalmdesert.org Phone: (760) 776-6447 Procurement Contact: Cristal Ortega Management Analyst Email: cortega@palmdesert.gov Phone: (760) 776-6327 The work consists of furnishing all labor, materials, necessary tools and machinery, supervision, and all utility and transportation services required to provide landscape maintenance services for City of Palm Desert Landscape and Lighting Districts in accordance with the Contract Documents. 9.1. Amendments to RFP The City reserves the right to amend the RFP or issue to all Proposers addenda to answer questions for clarification. 9.2. Amendments to Proposals Unless specifically requested by the City, no amendment, addendum or modification will be accepted after a proposal has been submitted to City. If a change to a proposal that has been submitted is desired, the submitted proposal must be withdrawn and the replacement proposal submitted prior to the deadline stated herein for receiving proposals. 9.3. Non-Responsive Proposals A proposal may be considered non-responsive if conditional, incomplete, or if it contains alterations of form, additions not called for, or other irregularities that may constitute a material change to the proposal. 9.4. Costs for Preparing The City will not compensate any Proposer for the cost of preparing any proposal, and all materials submitted with a proposal shall become the property of the City. The City will retain all proposals submitted and may use any idea in a proposal regardless of whether that proposal is selected. 9.5. Cancellation of RFP City reserves the right to cancel this RFP at any time prior to contract award without obligation in any manner for proposal preparation, interview, fee negotiation or other marketing costs associated with this RFP. 9.6. Price Validity Prices provided by Proposers in response to this RFP are valid for 90 days from the proposal due date. The City intends to award the contract within this time but may request an extension from the Proposers to hold pricing, until negotiations are complete, and the contract is awarded. 9.7. No Commitment to Award Issuance of this RFP and receipt of proposals does not commit the City to award a contract. City expressly reserves the right to postpone the proposal for its own convenience, to accept or reject any or all proposals received in response to this RFP, to negotiate with more than one Proposer concurrently, or to cancel all or part of this RFP. 9.8. Right to Negotiate and/or Reject Proposals City reserves the right to negotiate any price or provision, task order or service, accept any part or all of any proposals, waive any irregularities, and to reject any and all, or parts of any and all proposals, whenever, in the sole opinion of City, such action shall serve its best interests and those of the tax-paying public. The Agreement, if any is awarded, will go to the Proposer whose proposal best meets City's requirements. 9.9. Non-Discrimination The City does not discriminate on the basis of race, color, national origin, religion, age, ancestry, medical condition, disability or gender in consideration for an award of contract. The City's commitment to diversity and inclusion can be found here. 10.1. Protests of Solicitation Method By submitting a bid, proposal or other application for a contract award, the bidder, proposer or other vendor shall be deemed to have waived all rights to challenge the city's method for procuring the contract or any discrepancy in the solicitation process or documents. Bidders, proposers, or vendors may submit bids, proposals or other applications under protest. Protests under this section shall be submitted in writing to the official designated to receive the bid, proposal or other application and shall contain a full summary of the factual and legal basis for the protest. 10.2. Waiver Any person that: (1 ) did not directly submit a bid or proposal, (2) is not responsible or qualified to receive the contract, (3) failed to submit a responsive bid or proposal, (4) is not in line to receive the contract or is otherwise ineligible to receive the contract, (5) is otherwise not beneficially interested in the award, or (6) fails to submit a timely protest shall be deemed to have waived the right to protest the award of the contract. Any protest deemed waived will be subject to summary rejection without further consideration and the person will have no right to any relief. 10.3. Protests of Award A bidder, proposer or other vendor applying for a city contract through a competitive process may submit a written protest of the award of the contract. The protest shall identify and explain the factual and legal grounds for the protest. Any grounds not raised in the written protest are deemed waived by the protesting bidder. 10.4. Timing of Protest of Award Protests shall be submitted in writing to the official designated to receive the bid, proposal or other application within the following times: If of another bidder, within five (5) calendar days after the bid opening date. If the City makes a recommendation to the City Council/Housing Authority to award a proposal or other application, then within five (5) calendar days following the issuance of the recommendation and prior to the date of the award. If in response to a notice of intent to reject a bid, proposal or other application, then within five (5) calendar days following the issuance of the notice of intent. 10.5. Protest Review and Response If the protest is timely and complies with the above requirements, the City shall review the protest, any response from the challenged bidder, proposer or other vendor, and all other relevant information. The City will provide a written decision to the protester in a reasonable amount of time. If the protest is in response to a recommendation of award to the City then the protest will be considered concurrently with the award of the contract, and the approval authority's action is final. 10.6. Conflicts The protest procedures contained in this section shall not apply if a particular solicitation contains a different protest procedure. This section does not limit or eliminate a claimant's obligations under the Government Claims Act, Government Code Section 900 et seq.