Renovation of a municipal facility in Lees Summit, Missouri. Completed plans call for the renovation of a municipal facility.

As of August 11, 2025 this project has not yet been awarded. Project is expected to be awarded, sometime in September. The City of Lee's Summit (the "City") is issuing this Request for Proposals ("RFP") seeking proposals ("Proposals") from qualified, licensed firms ("Contractors") interested in providing Citywide Audio-Visual System Upgrade (the "Service"), as more particularly described in Section B, "Scope of Work" of this RFP. In accordance with the City's Procurement Policy, the City will accept sealed Proposals for the Services specified in the Scope of Work. Question Deadline 07/03/2025 at 12:00 PM PT Questions unrelated to the RFP may be directed via email to the Procurement Officer whose name appears on the cover page of this RFP Anticipated Agreement Start Date: September 2025 The City of Lee's Summit reserves the right to amend the solicitation schedule asnecessary. * In the event that a Contractor cannot be selected based solely on Proposals submitted, Oral Interviews may be conducted at the City's sole discretion. Any amendment to or deviation from the City's Standard Terms and Conditions may lead to your bid being rejected as non-responsive to this RFP. This Request for Proposal (RFP) seeks comprehensive Audio/Visual (A/V) solutions to standardize the conferencing capabilities across various meeting spaces within our organization. The primary objective is to enhance collaboration, improve communication, and ensure a consistent, high-quality meeting experience for all users, regardless of the room size or location. We aim to implement a robust, user-friendly, and interoperable A/V infrastructure that supports modern hybrid work environments and integrates seamlessly with our existing IT ecosystem. The scope of this project encompasses the design, procurement, installation, and configuration of A/V equipment for a diverse range of conference rooms, including small huddle rooms, medium-sized meeting spaces, and large boardrooms. Our goal is to equip these spaces with cutting-edge technology that facilitates effective virtual meetings, presentations, and collaborative sessions. This standardization effort will streamline operational support, reduce technological discrepancies, and optimize the overall functionality of our meeting environments. This includes support for all components related to the long term functionality of the conferencing systems; we would expect this coverage to last for a 5 year period. Security is also a factor, devices that are configured should not be set up with default credentials and should adhere to industry best practices from a security perspective. Vendors are invited to propose integrated A/V solutions that meet our specified technical requirements while offering scalability and future-proofing capabilities. The successful proposal will demonstrate a deep understanding of modern conferencing needs and provide a turnkey solution for outfitting our offices with reliable, high-performance A/V systems that align with our long-term technology strategy