This is a service / maintenance or supply contract in East Palo Alto, California. Contact the soliciting agency for additional information.

The City of Palo Alto owns and maintains a closed class III landfill, located at 2380 Embarcadero Road in Palo Alto, California. The City is seeking a qualified and experienced consultant to perform monitoring, reporting, and well installation services for the landfill's gas and leachate collection systems for a term of 5 years. This Section of the Proposal shall discuss the highlights, key features and distinguishing points of the Proposal. A separate sheet shall include a list of individuals and contacts for this Proposal and how to communicate with them. Limit this Section to a total of three (3) pages including the separate sheet. This Section of the Proposal shall include a brief description of the Proposer’s and any sub-Proposer’s qualifications and previous experience on similar or related projects. Separately complete and upload the required attachment provided as "Qualifications of Firm Relative to City's Needs", provide descriptions of pertinent project experience with other public municipalities and private sector entities, including a summary of the work performed, the total project cost, the percentage of work the firm was responsible for, the period over which the work was completed, and the name, title, and phone number of clients to be contacted for references. Give a brief statement of the firm’s adherence to the schedule and budget for the project. This Section of the Proposal shall present a well-conceived service plan. Include a full description of major tasks and subtasks. This section of the proposal shall establish that the Proposer understands the City’s objectives and work requirements and Proposer’s ability to satisfy those objectives and requirements. Succinctly describe the proposed approach for addressing the required services and the firm’s ability to meet the City’s schedule, outlining the approach that would be undertaken in providing the requested services. Through this Request for Proposals (RFP), the City of Palo Alto (CITY) is seeking a qualified and experienced firm (“CONSULTANT”) to perform monitoring and reporting services for the CITY Landfill’s gas collection environmental control systems (landfill gas and leachate collection systems) for a term of 5 years. The CITY owns and operates an unlined, class III municipal solid waste disposal site, located at 2380 Embarcadero Road in Palo Alto, California. The landfill reached refuse capacity and ceased accepting waste in 2011 and underwent final capping and regulatory closure in 2015. The landfill occupies approximately 126 acres of the 1800-acre, CITY owned Byxbee Park and Baylands parcel. The landfill is divided into phases - Phase I, Phase IIA, Phase IIB, and Phase IIC, based on the timing of closure and conversion to parkland. Phase I comprises approximately 29 acres and was closed and developed into parkland in 1990. Phases IIA (23 acres), IIB (24 acres) and IIC (51 acres) were closed and converted to parkland in 1992, 2000 and 2015 respectively. Smaller areas of the landfill are occasionally closed off to park users on an as-needed basis for control system maintenance and settlement repairs. The environmental control systems within the landfill consist of a vertical landfill gas extraction system and a retrofitted vertical leachate extraction system. Question Deadline 07/14/2025 at 1:00 PM PT This scope of services includes: 1) Performing routine LFG collection and emission control system monitoring and reporting; 2) Performing annual landfill flare stack emissions sampling, analyses and reporting; 3) Compiling and preparing various LFG reports; 4) Installation of additional wells as needed and as Permit allows; and 5) Providing miscellaneous engineering support services. CONSULTANT shall comply with all requirements of the Landfill’s Permit To Operate, Regulation 8, Rule 34 of the Bay Area Air Quality Management District’s (BAAQMD’s) regulations, including the regulations for Methane Emissions from Municipal Solid Waste Landfills, CCR Title 17, §95460-95476, and the EPA Greenhouse Gas Rule (40 CFR Part 98, Subpart HH) as well as all pertinent plans and specifications relating to work associated with maintenance and operation of the site’s environmental control systems. CONSULTANT shall provide all necessary services, labor, tools, materials, equipment, vehicles, and instrumentation for the routine scope of services in this RFP including, but not limited to, monitoring equipment for detecting LFG and any other equipment necessary to perform the routine scope of services contained herein. This equipment is considered necessary items for CONSULTANT, and separate charges for use of these items in the course of the routine work, shall not be paid by CITY. CITY will provide all applicable permits for work performed in accordance with this RFP. The CITY has a landfill maintenance contractor that will perform repairs to the gas and leachate collection systems as needed. All routine operation or monitoring work shall take place either aboveground or in buried shallow vaults (less than three feet in depth). CONSULTANT shall not be responsible for the overall quality of the gas with regard to trace components.