Renovation of a theater / auditorium in Buchanan, Michigan. Completed plans call for the renovation of a theater / auditorium.

Buchanan Community Schools is currently accepting proposals to provide and install A/V equipment in the auditorium. This facility has very little in technology. The original 1922 architecture is mostly intact. The space is currently rarely used for stage productions, but does function as a presentation and classroom environment often. The project will see a turnkey projection/presentation system installed that requires very little knowledge to operate, thus significantly increasing access to the space. Buchanan High School auditorium seats approximately 450 between the main floor and a small balcony. The tech booth is located behind and slightly above the balcony. All proposals must be signed by an official agent or representative of the company submitting the proposal with the authority to enter into a binding legal agreement. 3. Project Purpose Provide and install a turnkey solution for connecting presentation equipment at any of three specific locations within the auditorium that will then be shown through a projector mounted in front of the balcony. The new system will integrate into the existing audio equipment. If the organization submitting a proposal must outsource or contract any work to meet the requirements contained herein, this must be clearly stated in the proposal. Additionally, all costs included in proposals must be all-inclusive of any outsourced or contracted work. Any proposals which call for outsourcing or contracting work must include a name and description of the organizations being contracted. Contract terms and conditions will be negotiated upon selection of the winning bidder for this RFP. All contractual terms and conditions will be subject to review by Buchanan Community Schools and will include scope, budget, schedule, and other necessary items pertaining to the project. Every attempt has been made to provide as much detail as possible in this RFP, however it is understood that access to the site is crucial for accurate bids. Therefore, site visits can be scheduled with the Director of Technology using the contact information provided herein. The scope of this project includes: As part of this project, Shielded CAT6 cable has been routed to the desired locations of both the input panels and the projector, therefore any solution MUST utilize this technology for controls and communication. A shielded 18/2 audio cable connects the projector to both the tech booth and the panel that is to be located backstage. All new equipment must integrate into the existing audio equipment. We require input options that include at least one of each HDMI, VGA, 3.5 stereo at each of the three input panels. A system between the three input panels should be able to switch between sources. The system should be capable of managing the power of the projector system as well as easily select input options. The projector should be at minimum 10K Lumen and laser technology with native HD support All required mounting and rigging hardware to safely mount the projector on balcony front must be included as part of the installation A new true 16:9 projection screen shall be installed on an existing bar on the fly system above the stage replacing the existing screen. All programming, setup and installation to bring the system up and fully functioning according to these requirements. Preferred: Future programming on the input systems, switching, etc.. be possible by us and not require additional support.