This is a service / maintenance or supply contract in Los Alamitos, California. Contact the soliciting agency for additional information.

The term for this service will on or around January 2025 through December 2027. All questions regarding this IFB MUST be submitted to Jessica Jauregui at Jessica.Jauregui@cmd.ca.gov, no later than 9:30 a.m., October 25, 2024. If an addendum is necessary, it will be issued in the event package at website prior to the Bid Opening. Prospective bidders may obtain directions to the job walk site by contacting the Contract Manager (CM) SGT Anabel Sanchez, at (916) 882-7505, anabel.sanchez@cmd.ca.gov or the Alternate CM is SFC Merrick Currier, at (714) 642-6209, merrick.currier@cmd.ca.gov. Prospective bidders MUST sign-in prior to the start of the job walk, attend the entire job walk and be present for roll call at the conclusion of the job walk. Bidders who do not remain for the entire job walk will be considered non-responsive and will not be allowed to bid on this project. All information regarding this IFB must be emailed to Jessica Jauregui at Jessica.Jauregui@cmd.ca.gov at least 24 hours before the bid opening in the following manner: a. Mail deliveries - tracking number information must be emailed per above. b. Hand deliveries - Must be notified by email of this method per above. c. Email Bids are not currently accepted. Bid results will not be divulged by telephone or available via facsimile. Official bid results will be posted on the FISCAL website, Department #8940, change event status to Historical. a. Contractors bidding on this project are required to review the General Terms and Conditions and Contractor Certification Clauses located on the Department of General Services Web site. Select GTC 610 which will be made a part of the contract document by reference. By signing the bid proposal form, the bidder certifies under penalty of perjury, that the bidder has reviewed the clauses and agrees to be legally bound to the clauses.s. b. Basis of award of this contract will be lowest responsive bid from a qualified, responsible bidder; taking into account the Small Business Preference (if applicable). c. The Military Department has determined that there is not sufficient time provided for the State mandated DVBE requirements of this project. The Military Department waives all of the DVBE requirements on this project. Contractors are still encouraged to provide DVBE subcontractors but are not required to meet any minimum participation requirements. d. The contractor awarded a contract based on this solicitation, by signing, the contract certifies under penalty of perjury under the laws of the State of California that the contractor will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8350 et seq) and will provide a drug-free workplace. (See Paragraph 1-14 for additional information.) e. During the bid opening in the event of a tie, the Military Department Contracting Officer shall conduct a coin toss to determine which of the two apparent low cost bids will be assessed for further compliance with the IFB and potential contract award. The coin toss shall be witnessed by a minimum of two personnel whose signatures and titles shall be posted to the bid results. 1-03. The State is seeking a single bid, not to exceed, to be inclusive of all contract's costs involved in performing the full scope of this service. a. Bids MUST be submitted for the entire work described therein. Any deviation from the specification will not be considered and will be cause for rejection of bid. b. The Military Department reserves the right to reject any or all bids. c. If applicable the prime contractor/bidder MUST be licensed by the State of California, Contractors State License Board (CSLB) in compliance with the following to perform services identified in the Technical Specifications. d. If applicable all subcontractors MUST be licensed by the CSLB for the trade in which they will be performing. Bidders MUST list all subcontractors and subcontractor license numbers on page A-3 of the bidder's proposal form. 1-04. Contractor shall provide qualified and trained personnel during the contract period. Personnel skilled in the work to be done shall execute in a careful, neat, proficient manner, and in compliance with acceptable trade practices. a. Specific schedule and definition of level of service will be found in Section 4 - Technical Provisions of this IFB. b. All services called for in this IFB and the resulting contract will be performed in accordance with the specific requirements and schedule of performance found in Section 4. c. Costs of developing and submitting proposals are entirely the responsibility of bidding individuals/firm and shall not be chargeable to or paid by the State of California. d. The Prime Contractor shall self-perform on the site with its own organization, work equivalent to at least twenty percent (20%) of the total amount of work to be performed under the contract. The Prime Contractor shall provide at all times sufficient competent labor, materials, and equipment to properly carry on the work and to insure completion within the time agreed. 1-05. Questions regarding this IFB should be directed as follows: Please contact Military Department personnel between 8:00 am and 4:30 p.m. Monday through Friday. a. Contract administration, contractor qualifications and rules of bidding, contact Jessica Jauregui at Jessica.Jauregui@cmd.ca.gov. b. Worksite conditions and contractor responsibilities contact the Contract Manager (CM) SGT Anabel Sanchez, at (916) 882-7505, anabel.sanchez@cmd.ca.gov or the Alternate CM is SFC Merrick Currier, at (714) 642-6209, merrick.currier@cmd.ca.gov. 1-06. The use of the proposal forms provided in this IFB is mandatory (or a xerox copy of the attached forms). 1-07. Bidders wishing to claim SMALL BUSINESS PREFERENCE MUST be certified by the Office of Small Business and Disabled Veteran's Business Enterprise prior to bid opening and will be verified by the Contracting Officer. 1-08. Withholding on Independent Contractors doing business with the State: a. Pursuant to California Revenue and Taxation Code Section 18806.1, independent contractors may be subject to one (1) percent State Income Tax Withholding. b. An independent contractor as defined in the Black's Law Dictionary is: "one who, in the exercise of independent employment, contracts to do a piece of work according to their own methods and is subject to their employer's control only as to the end product or final result of work." 1-09. Contract Standard Clauses - Bidder awarded a contact pursuant to this IFB will be required to sign contract documents containing the following provisions: a. The Contractor agrees to indemnify and save harmless the Military Department, the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, material men, laborers and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the contractor in the performance of this contract. b. The Contractor, and the agents and employees of Contractor, in the performance of this agreement, shall act in an independent capacity and not as officers or employees or agents of the State of California. c. The State may terminate this agreement and be relieved of the payment of and consideration to Contractor should Contractor fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination the State may precede with the work in any manner deemed proper by the State. The cost to the State shall be deducted from any sum due the contractor under this agreement and the balance, if any, shall be paid the Contractor upon demand. d. Without the written consent of the State, this agreement is not assignable by Contractor either in whole or in part. e. Time is of the essence in this agreement. f. No alteration or variation of the terms of this contract shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto. g. The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel and per diem, unless otherwise expressly provided. h. Contractor swears under penalty of perjury that no more than one final unappealable finding of contempt of court by a Federal Court has been issued against the Contractor within the immediately preceding two-year period because of the Contractor's failure to comply with an order of the National Labor Relations Board. i. This contract may be amended during the period of contract performance, subject to the mutual agreement of parties. j. This contract shall be subject to and construed in accordance with the laws of the State of California, whether or not specifically cited herein. k. This agreement contains all the terms and conditions agreed to by all parties. No other understanding, oral or otherwise, regarding the subject matter of this agreement, shall be deemed to exist or to bind any of the parties hereto. l. The contractor agrees to recognize the mandatory standards and policies relating to the energy efficiency in the State Energy Conservation Plan Title 23, California Code of Regulations, as required by the U.S. Energy Policy and Conservation Act (Public Law 94- 165). m. Contractor shall not enter into any subcontracts for the performance of the principle services to be rendered under this agreement without the express consent in writing of the State. Any subcontractors authorized to provide such services MUST meet and comply with all requirements set forth in this agreement. n. All Contracting parties shall be subject to the examination and audit of the Auditor General for a period of three years after final payment under the contract (Government Code Section 10532) should the contract amount exceed $10,000. o. Contractor agrees that the Military Department or its delegatee will have the right to review, obtain, and copy all records pertaining to performance of the contract. Contractor agrees to provide the Military Department with any relevant information requested and shall permit the Military Department access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with Public Contract Code Section 10115 et. seq. and Title 2, California Code of Regulations, Section 1896.60 et. seq. and for the purpose of determining compliance with the State requirements for M/WBE and DVBE. Contractor further agrees to maintain such records for a period of three (3) years after final payment under the contract. p. This agreement is valid and enforceable only if sufficient funds are made available by the Budget Act for each Fiscal Year of this agreement for the purposes of this contract. This contract is further subject to any additional restrictions, limitations, or conditions enacted by the Legislature and contained in the above Budget Bills or any statute enacted by the Legislature which may effect the provisions, terms, or funding of this or any subsidiary contract in any manner. 1-10. Contracts resulting from this IFB will be inclusive of the provisions of the standard clauses above, Section 2 (General Provisions), Section 3 (Insurance Liability), Section 4 (Technical Specifications) and the Proposal Form as fully set out in this solicitation. 1-11. Cancellation, Modification, and Waiver: The Military Department reserves the right to cancel or modify this IFB, in whole or in part. The Military Department may reject any or all bids or proposals for cause and may waive any immaterial deviation or defect in a bid or proposal. The Military Department's waiver of a deviation or defect shall in no way modify the IFB documents or excuse the contractor from full compliance with the IFB specifications if awarded the contract. 1-12. Protest Procedures: Protest of Award; If, prior to award of the contract, any bidder files a bid protest pursuant to and in conformance with the Public Contract Code, the contract will not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter. a. Such protest MUST be filed with the Department of General Services (DGS), Office of Legal Services (OLS). c. Within five days after filing the protest, the protesting bidder shall file with DGS OLS a full and complete written statement specifying the grounds for the protest. d. All protests MUST be in writing and received timely. Written protest notifications MUST be filed with the following: Department of General Services Office of Legal Service Attention: Bid Protest Coordinator 707 Third Street, 7th Floor West Sacramento, CA 95605 Bid Protest Coordinator Email Address: olsprotests@dgs.ca.gov 1-13. Bidders certified as a "Small Business" in accordance with Title 2, California Code of Regulations, Section 1896, et seq. shall be granted a five percent (5%) cost bid preference when a responsible non-small business has submitted the lowest-priced, responsive bid. a. The rules and regulations of this law and applications for the State of California Small Business preference may be obtained from: State Department of General Services, Procurement Division, Office of Small Business and DVBE Certification, 707 Third Street, 1st Floor, Room 400, West Sacramento, California 95605 - (916) 375-4940 voice, (916) 375-4950 24 hour recording, (916) 375-4950 facsimile b. Bidder's small business status shall be verified with the Office of Small Business and DVBE Certification. Bidders may use certified small business and/or small businesses that have applied for certification no later than 5 p.m. on the bid opening date and are subsequently granted certification. 1-14. Non-small business bidders shall be granted a five percent (5%) non-small business preference on a bid proposal when a responsible non-small business has submitted the lowestpriced responsive bid. To be considered for the 5% cost bid preference non-small business bidders MUST meet the following conditions at the time of their bid submission: a. Submit written certification with their bid cost bid package that states the firm commits to subcontract at least twenty-five percent (25%) of the firm's net bid price with one or more State of California certified Small Business (es). b. Submit a list of the certified Small Business (es) with their cost bid package that the bidding firm commits to subcontract with for a commercially useful function in the performance of the contract. The bidder's list of subcontractors shall include the subcontractor's name, address, telephone number, description of the work to be performed and the dollar amount or percentage per subcontractor. c. Commercially useful function is defined as: (1) The contractor or subcontractor is responsible for the execution of a distinct element of the work of the contract; carrying out its obligation by actually performing, managing or supervising the work involved; and performing work that is normal for its business services and functions; and (2) The contractor or subcontractor is not further subcontracting a greater portion of the work than would be expected by normal industry practices. (3) The contractor or subcontractor is responsible, with respect to materials and supplies provided on the subcontract, for negotiating price, determining quality and quantity, ordering the material, installing (when applicable), and paying for the material itself. (4) A contractor or subcontractor will not be considered as performing a commercially useful function if its role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to achieve the appearance of small business participation. (5) In the event of a precise tie a contract award shall be made as follows: Tie between a: Award to: Certified Small Business and certified DVBE who is a certified Small Business Certified DVBE Certified Small Business and a non-small business who is eligible for the Small Business preference Certified Small Business 1-15. A certified Small Business (SB) shall receive a 5% preference on a bid proposal when a responsible non-small business has submitted the lowest priced responsive bid. A certified Disabled Veterans Business Enterprise (DVBE) shall receive a 5% preference on a bid proposal when a responsible non-DVBE has submitted the lowest priced responsive bid. A firm that is certified as both a SB and DVBE shall receive a 10% preference on a bid proposal when a responsible non-small business and non-DVBE has submitted the lowest priced responsive bid. If the low bidder is a SB then a 5% preference will be given to a firm that is certified as both a SB and DVBE. Non-SB bidders claiming SB preference may be granted up to 5% incentive percentage on a bid proposal when a responsible Non-SB/DVBE has submitted the lowest priced responsive bid (Please see 1-13 for SB preference requirements). A non-SB/DVBE which qualifies for this preference may not take an award away from a certified SB or DVBE. The value of these SB/DVBE preferences are limited to $50,000 if the prime contractor is certified only as a SB or DVBE and $100,000 if the prime contractor is certified as both a SB and DVBE when a contract award is based upon award to the lowest compliant bid. 1-16. Drug-Free Workplace Certification: Senate Bill 1120, Chapter 1170, Statutes of 1990, requires state contractors to maintain a "drug-free workplace". Contractors are required to fill out Standard Form 21 provided as Attachment Number 5, page F-1 (printed on Yellow paper for your convenience): a. Every contractor MUST comply with the following: a. Certify that the individual or organization "will provide a drug-free workplace" (Government Code Section 83355). b. Publish a statement notifying employees that company policy prohibits specified activities involving controlled substances and defining actions to be taken for violating the policy (Government Code Section 8355(a)). c. Establish a drug-free awareness program to inform employees about specified topics (Government Code Section 8355 (b)). d. Provide the drug-free statement to each employee working on a state contract and require that these employees agree to abide by the terms of the statement (Government Code Section 8355(c)). c. A state agency may cancel a contract if it finds that the contractor has falsely certified a drug-free workplace or failed to fulfill the requirements defined in Government Code Section 8355(a) thru (c). Every month the Department of General Services is required to publish a list of individuals and organizations whose contracts have been canceled; this list will appear in the State Contracts Register. State agencies are forbidden to contract with, or award to, individuals or organizations appearing on this list. 1-17. The California Taxpayer and Shareholder Protection Act of 2003, Public Contract Code section 10286, et seq., which prohibits state agencies from contracting with expatriate companies, unless they satisfy minimum requirements related to shareholder rights, or obtain a waiver, effective April 1, 2004. An expatriate company is a United States company that has moved, in name and on paper only, to a tax haven country (typically Bermuda or the Bahamas) and has no substantial business activities in the country of reincorporation. 1-18. Antitrust Claims (GC 4552, 4553 & 4554) are hereby incorporated by reference and made part of this solicitation as if attached hereto. This provision can be viewed on the DGS/OLS website. 1-19. TACPA Preference, if applicable (GC 4530, et seq. and 2 CCR 189.30) is hereby incorporated by reference and made part of this solicitation as if attached hereto. Contact DGS/Dispute Resolution/Preference Program Section for information on TACPA at (916) 375- 4604 or (916) 375-4600. 1-20. Loss Leader Provisions (PCC 10344) are hereby incorporated by reference and made part of this solicitation as if attached hereto. 1-21. Iran Contracting Act Certification (PCC 2202) are hereby incorporated by reference and made part of this solicitation as if attached hereto. 1-22. All bids MUST have reached the Purchasing and Contracting Branch prior to bid opening time. Proof of receipt prior to deadline is a Military Department Purchasing and Contracting Branch Date Stamp. Bidders are cautioned that internal State handling of mail can add up to 24 hours to delivery time within the Department prior to date stamping.