This is a service / maintenance or supply contract in Bunnell, Florida. Contact the soliciting agency for additional information.

The Flagler County Board of County Commissioners is soliciting bids from qualified vendors to fully service all elevators and lifts throughout Flagler County on a monthly and annual basis. The selected vendor shall supply all labor, equipment and supervision necessary, based on the requirements specified within this solicitation. The vendor shall use trained personnel, who are directly employed and supervised by the vendor. The personnel must be qualified by the manufacturer to keep equipment properly adjusted and use reasonable care to continually ensure safe operating condition of all elevator equipment. All five (5) locations are within a five (5) mile radius. There are a total of thirteen (13) elevators and six (6) wheelchair lifts. Question Submission Deadline:February 11, 2025, 5:00pm Questions and exceptions shall be submitted before time and date. Thereafter, no further questions or exceptions will be accepted or reviewed by the County and Proposer's right to submit questions or exceptions will terminate and any questions or exceptions not previously made shall be deemed waived. Oral representations will not be binding on the County. 2.5. Agreement Cancellation The County reserves the right to cancel any Agreement resulting from this Invitation to Bid (ITB) without cause with a minimum thirty (30) days written notice to the Contractor. The Contractor may cancel the Agreement resulting from this Invitation to Bid (ITB) without cause with a minimum thirty (30) days written notice to the County. 2.6. Proposer's Responsibility The Proposer, by submitting a Response, represents that: The Proposer has read and understands the Solicitation in its entirety and that the Response is made in accordance therewith; The Proposer possesses the capabilities, resources, and personnel necessary to provide efficient and successful service to the County; The Proposer has made all investigations and examinations necessary to ascertain site and/or local conditions and requirements affecting the full performance of the Agreement and to verify any representations made by Flagler County, Florida, upon which the Proposer will rely. If the Proposer receives an award because of its Response, failure to have made such investigations and examinations will in no way relieve the Proposer from its obligations to comply in every detail with all provisions and requirements of the Agreement, nor will a plea of ignorance of such conditions and requirements be accepted as a basis for any claim by the Proposer for additional compensation or relief; and, The Proposer will be held responsible for any and all discrepancies, errors, etc., in discounts or rebates which are discovered during the Agreement term or up to and including three (3) fiscal years following the County's annual audit. 2.7. Execution of Offer Offer shall contain a signature in the space(s) provided of a representative authorized to legally bind the Proposer to the provisions therein. All spaces requesting information from the Proposer or asking a question of the Proposer shall be completed. The Flagler County Board of County Commissioners reserves the right to allow for the clarification of questionable entries and the correction of obvious mistakes. The County reserves the right to waive minor irregularities in Submittals, providing such action is in the best interest of the County. Minor irregularities are defined as those that have no adverse effect on the County's best interests and will not affect the outcome of the selection process by giving the Proposer an advantage or benefit not enjoyed by other Proposers. 2.13. Incurred Expenses The County has no obligation to make an award as a result of this Solicitation, nor shall the County be responsible for any cost or expense which may be incurred by any Proposer in preparing and submitting a Response, or any cost or expense incurred by any Proposer prior to the execution of a Purchase Order or Contract/Agreement. 2.14. Disadvantaged Businesses The Flagler County Board of County Commissioners has adopted policies which assure and encourage the full participation of Minority Business Enterprises (MBE), Women-owned Business Enterprises (WBE), and Veteran-owned Business Enterprises (VBE) in the provision of goods and services. The County encourages joint ventures with these businesses. 2.15. Local Preference It is the policy of the Board that Flagler County vendors are given preference in the procurement process, unless otherwise prohibited or waived by the County Administrator. The term Flagler County Vendor means any business: having a physical location within the boundaries of Flagler County for at least twelve (12) months immediately prior to the issuance of the request for Quotes, Bids or Proposals by the County; holding any business licenses required by the County, and/or, the municipalities, if applicable; and employing at least one (1) full time employee, or two (2) part-time employees whose primary residence is in Flagler County, or, if the business has no employees, the business shall be at least fifty (50) percent owned by one (1) or more persons whose primary residence is in Flagler County. Any procurement for purchases $100,000 or more by the County to which the provisions of this Section are being applied shall contain a statement that a local preference will be used in the evaluation and award of that purchase. When local preference will apply, it is the vendor's responsibility to request Local Preference by submitting a completed Local Preference Affidavit with its sealed bid or proposal. For County purchases less than $100,000, it is the vendor's responsibility to request Local Preference by submitting a completed Local Preference Affidavit with its quotation. 2.16. Pricing Unless otherwise specified, prices offered shall: remain firm for a period of at least ninety (90) days from the date of Solicitation opening, prior to award being made; include FOB Destination, all packing, handling, shipping charges and delivery to any point(s) within the County to a secure area or inside delivery (for goods); include all expenses necessary to provide the service at the location specified (for services). 2.17. FOB Destination The FOB point for this Agreement and for all purchases made under it shall be as specified by the using department (in accordance with the Solicitation Submittal Form), in Flagler County, Florida. Delivery will not be complete until the using department has accepted each item. Delivery to a common carrier shall not constitute delivery to the ordering agency. All disputes shall be between the Contractor and the carrier. 2.18. Payment Terms Unless otherwise stated in the Special Terms and Conditions, the County will remit full payment on all undisputed invoices within forty five (45) days from receipt by the appropriate person(s) (to be designated at time of Agreement) or receipt of all products or services ordered in accordance with F.S.S. 218.74. 2.19. Unusual Costs The Contractor may petition the County at any time for an additional rate adjustment on the basis of extraordinary and unusual changes in the costs of operation that could not reasonably be foreseen by a prudent operator and which, by all reasonable expectations, will continue for at least one (1) year. If the Contractor petitions for such an increase, the Contractor shall also petition for a rate reduction on the basis of extraordinary and unusual changes in the costs of operation that could not reasonably be foreseen by a prudent operator and which, by all reasonable expectations, will continue for at least one (1) year; failure to make such petition may be grounds for Agreement termination. The Contractor's request shall contain substantial proof and justification to support the need for the rate adjustment. The County may request from the Contractor, and the Contractor shall provide, such further information as may be reasonably necessary in making its determination. The County shall approve or deny the request, in whole or in part, within sixty (60) days of receipt of the request and all other additional information required by the County. Any price redetermination shall be solely based upon the documentation provided and the County reserves the right to rescind any price relief granted should the circumstances change, and prices go down. 2.20. Additional Terms & Conditions The Flagler County Board of County Commissioners reserves the right to reject offers containing terms or conditions contradictory to those requested in this Solicitation. 2.21. Taxes County is exempt from Manufacturers' Federal Excise Tax (Exemption# 59-78-0089K) and Florida sales tax (Exemption# 85-8013245979C-5). Certificates are available and can be obtained by emailing purchasing@flaglercounty.gov. The County is looking to promote partnership relationships within the policies and procedures of public procurement. Pursuant toward that end, the successful Respondent shall be awarded an Agreement for an initial three (3) year term with the option for one (1) subsequent two (2) year renewal. All renewals will be contingent upon mutual written agreement and, when applicable, approval of the Board of County Commissioners.