This is a service / maintenance or supply contract in Roanoke, Virginia. Contact the soliciting agency for additional information.

The Roanoke Valley Resource Authority (AUTHORITY) is seeking qualified contractors to provide janitorial and cleaning services at its facilities on a regular basis for a period of one year. The successful bidders shall provide cleaning services to the Tinker Creek Transfer Station, Salem Transfer Station, and Smith Gap Regional Landfill, ensuring high standards of cleanliness as specified in this Invitation for Bids. Inquiries concerning this request should be directed to: Jeremy Garrett, Director of Operations-Technical Services, via email at jgarrett@rvra.net. All questions must be submitted in writing to the address below. No questions will be accepted after May 15, 2025. The successful bidders shall be responsible for providing janitorial and cleaning services at the AUTHORITY's facilities as detailed below. Bidders will be provided access to the facilities for after-hours cleaning, with cleaning permitted during normal business hours (Monday through Friday, except on posted RVRA holidays) as needed to meet operational requirements. Contractors shall complete and submit a weekly checklist of completed tasks to the designated AUTHORITY representative. Tinker Creek Transfer Station (1020 Hollins Road NE, Roanoke, VA 24012)Access: After-hours access will be provided; cleaning may occur during NORMAL BUSINESS HOURS (7:30 AM - 5:00 PM) as needed. Daily Services (Monday through Friday, except RVRA holidays): Wipe, clean, and sanitize counters and tables in the break room. Empty trash in break room and men's locker room. Vacuum/sweep/mop hallway, supervisor's office, employee's lounge, locker rooms, and restrooms. Wipe, clean, and sanitize fixtures and door handles in all restrooms. Vacuum inside mats. Clean and sanitize counters, bathrooms, and fixtures in the scale house (inside and outside driver's restroom). Empty trash in outside driver's restroom. Clean all outside windows at the scale house. Weekly Services: Vacuum/sweep/mop all offices and common areas, including main entrance reception area, hallways, copy, and file rooms. Clean all door glass (inside and out, first floor only) in the administration area, including front, side, and rear entrance doors, break room doors, hallways, and supervisor's office. Vacuum inside mats and vacuum/sweep/mop scale office areas. Twice Monthly Services: Clean Board Room and Community Room: dust and wipe all tables and chairs, vacuum/sweep/mop (to occur no earlier than Saturday before scheduled meetings). Clean viewing room window (inside glass), vacuum/sweep/mop floor. 4. Bi-Annual Services (End of April, End of August) Clean all windows inside and out. As-Needed Services (if requested and approved in writing by AUTHORITY): Clean all windows inside and out. Shampoo and clean carpet. Strip and wax floors. Buff all floors. Clean floors, walls, and bathroom stalls in restrooms. B. Salem Transfer Station (1271 Indiana Street, Salem, VA 24153) Access: After-hours access will be provided; cleaning may occur during NORMAL BUSINESS HOURS (7:30 AM - 5:00 PM) as needed. Daily Services (Monday through Friday, except RVRA holidays): Clean and sanitize counters, bathrooms, and fixtures in the scale house and transfer building break room and locker room. Vacuum/sweep/mop floors in the scale house and transfer building break room and locker room. Empty trash in outside driver's restroom. Clean all outside windows at the scale house. Weekly Services: Vacuum inside mats and vacuum/sweep/mop scale office areas. 3. Bi-Annual Services (End of April, End of August) Clean all windows inside and out. As-Needed Services (if requested and approved in writing by AUTHORITY): Clean all windows inside and out. Shampoo and clean carpet. Strip and wax floors. Buff all floors. Clean floors, walls, and bathroom stalls in restrooms. C. Smith Gap Regional Landfill (8484 Bradshaw Road, Salem, VA 24153) Access: After-hours access will be provided; cleaning may occur during NORMAL BUSINESS HOURS (7:00 AM - 3:00 PM) as needed. Three Times Weekly (Monday, Wednesday, Friday, except RVRA holidays; if a holiday falls on a scheduled day, cleaning shall occur the next business day): Clean and sanitize counters and tables in the break room using appropriate cleaner and clean rags. Empty trash in break room and all restrooms (including locker area). Vacuum/sweep/mop floors in offices, lobby, break room, locker rooms, and restrooms. Clean and sanitize fixtures and door handles in all restrooms (including locker area). Vacuum inside mats. Clean all door glass (inside and out) for front entrance doors, break room doors, hallways, and supervisor's office. Clean tipping floor viewing reception area window (inside glass only), sweep and vacuum/sweep/mop floor using clean water and proper cleaning solution. Clean all door and window returns in the main lobby and front offices. Bag all waste, including swept debris, and dispose of it in the shop as directed by AUTHORITY staff. Monthly Services: Vacuum/sweep/mop parts room and parts office. 3. Bi-Annual Services (End of April, End of August) Clean all windows inside and out. As-Needed Services (if requested and approved in writing by AUTHORITY): Strip and wax all floors. Clean all windows inside and out. Buff all floors. Clean floors, walls, and bathroom stalls in restrooms. Clean Meeting Room: vacuum/sweep/mop, dust, and wipe tables and chairs. Submittal Requirements: References: Minimum of three (3) current customer references not more than one year old, including commercial or governmental accounts, with contact names, addresses, phone numbers, project details, dates of service, and monetary value. Bid Form: A completed bid form with pricing per month for each facility as of May 7, 2025, and separate pricing for as-needed services as specified. Cleaning Protocols: Bidders must submit a detailed description of cleaning methods, equipment, and sanitizing products to be used, ensuring compliance with industry standards for public facilities. Delivery Tickets: A weekly checklist of completed tasks must be submitted to the AUTHORITY representative at each facility, specifying the date, tasks completed, and any issues encountered. Invoices: All invoices must note the monthly price, facility serviced, as-needed services (if applicable), and applicable taxes and fees, with a payment term of net 45 days.