Renovation of a municipal facility in Amherst, New York. Completed plans call for the renovation of a one-story above grade municipal facility.

Sealed proposals are requested for a project involving town wide doors and windows in the Town of Amherst, NY. Specifications can be obtained by emailing zkittleman@amherst.ny.us or examined at the Contract Compliance Office of the Town of Amherst between 8:00 AM and 4:00 PM on business days until the bid opening date. Proposals must be received by the Contract Compliance Office in the Municipal Building, Williamsville, NY 14221, before 12:00 PM local time on January 8, 2026. The intent of this contract is to secure the services of a firm whose principal business is door/window sales & service and is experienced in the repair and/or replacement of doors and windows. Vendor must be capable of performing such service at any Town of Amherst location. Work will be done as needed, on a time and material basis. Examples of doors include, but are not limited to, man doors, access doors, and roof hatch doors. Please quote all items on price page (page 3). Please note that overhead doors are NOT included in this contract. All work performed under this contract is subject to New York State Prevailing Wage requirements. Vendors must comply with all NYS Department of Labor rules, including certified payroll submission. Bidder must have been in this business for the last three consecutive years, and must submit, upon request, references from customers similar in size to the Town of Amherst for whom such service has been provided. All work must be done in a timely manner. All requests for service must be acknowledged within one business day. Vendor invoice must list separately the labor hours and all materials being charged. Material receipts must also be provided at time of billing. Travel time should be included in the hourly rates provided on the price sheet above. No additional charges will be allowed. Bidder shall maintain a permanent place of business or staffed operational facility within a thirty (30) mile radius of the Town of Amherst. This requirement is intended to ensure a timely response, coordination, and efficient performance of small, townwide work orders. Regular Hours for service for all calls, including emergency service, shall be defined as Monday through Friday, between the hours of 7:30 AM and 4:30 PM. Overtime Hours for service for all calls, including emergency service, shall be defined as Monday through Friday between the hours of 4:31 PM and 7:29 AM and anytime on Saturdays, Sundays and Federal Holidays. Calls for any overtime shall be made and authorized only by the Facility Manager or his/her designee. No other costs except those placed in the bid proposal at the time the bid is submitted will be considered by the Town of Amherst. For approved parts and materials needed for repair, please provide a cost markup percentage. Contractor must submit with their invoice copies of all receipts for materials valued greater than $500. The Contractor shall respond and complete work within 5 business days. The contractor shall only perform repair work with the authorization of the Facility Manager or his/her designee. Payment will not be made for any repair work that is performed without authorization from the Facility Manager or his/her designated representative. The contractor shall provide all labor, material, equipment and parts necessary for repair of doors and windows in their estimate. The Contractor shall respond and complete work within 24 hours for emergency repairs. This work is required to secure a Town owned building that has sustained unexpected damage that compromises safety or access. Emergency repairs will be billed on a time and materials basis. The Contractor shall provide an estimate of work within 7 business days for replacement work. The contractor shall provide all labor, material, equipment and parts necessary in their estimate. Additionally, the Contractor shall provide the following documentation as part of their estimate: Estimated project completion date, Product Data, Basic Shop Drawings, Warranty for at least one year. The contractor shall perform all work in accordance with OSHA safety regulations and all New York State Safety Regulations for the safety of the general public and the Contractor's employees. Question Deadline 01/02/2026 Date: 5 days prior to bid opening, Details: Submit questions via email to khalton@amherst.ny.us.