Site work for a road / highway in Newport News, Virginia. Completed plans call for site work for a road / highway.

The purpose of this Invitation for Bids (IFB) is to establish a contract with a qualified Contractor to furnish/provide all Work, Equipment and Materials for the installation of a street light control cabinet, as well as rewiring from an existing old cabinet pedestal to new ground mounted cabinet, in accordance with the specification of this IFB. This project shall be constructed in accordance with: AASHTO (American Association of State Highway and Transportation Officials) A Policy on Geometric Design of Highways and Streets, 7th Edition, dated 2018, the Virginia Department of Transportation Road and Bridge Specifications, latest edition; and the Virginia Department of Transportation Road and Bridge Standards, dated 2016; the Virginia Work Area Protection Manual Revision 2, dated September 1, 2019; the 2009 edition of the MUTCD, Revision 2; and Supplemental Specifications, Special Provisions and Special Provision Copied Notes in this contract. Notice: The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all Bidders that it will affirmatively ensure that any contract entered into pursuant to this solicitation/advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Question Submission Deadline: June 20, 2025, 1:00pm Contact Information Project Contact: Kersha Aerga Procurement Manager 2400 Washington Avenue Newport News, VA 23607 Email: aergake@nnva.gov Phone: (757) 926-8029 Secondary Contact: Natalie Minton Procurement Services Specialist 2400 Washington Avenue Newport News, VA 23607 Email: mintonnm@nnva.gov Phone: (757) 926-8028 Failure to use the forms provided may be cause for rejection of the bid. Each bid shall be submitted with the understanding that, upon acceptance by the City, the Bidder shall furnish any or all of the goods and/or services described herein. The accepted bid shall constitute a contract between the Bidder and the City and shall bind the Bidder to furnish and deliver the goods and/or services at the stated prices and in accordance with the Terms, Conditions and Specifications of the Invitation for Bids and bid. The City shall order the goods and/or services from the Bidder at the stated prices except for reasons beyond reasonable control including but not limited to availability of funds and the Contractor's inability to deliver goods or services within the required timeframe. Submission of a bid is not to be construed as an award or an order to ship. A bid by the Bidder certifies that they are not currently debarred or suspended by a local, state or federal government entity from doing business with that entity. If a debarment or suspension exists, supporting information shall be provided with the submittal. Suspension or debarment may disqualify the Bidder from award of a contract. Bidders have the right to request withdrawal of their bids from consideration due to error by giving written notice not later than two business days after bids are publicly opened. Work papers showing evidence of error(s) may be required. 3.3. Award Award will be made to the lowest responsive and responsible Bidder (reference Method of Award provision contained herein). The ability, capacity, skill, character, integrity, reputation, judgement, experience, efficiency, ability to perform within the time specified, quality of performance of previous contracts, financial resources, suitability of goods or services to particular purpose and future maintenance and service and any exceptions noted will be taken into consideration in making an award. In determining the lowest responsive, responsible bidder, in addition to price, the agent shall consider: The ability, capacity and skill of the bidder to perform the contract or provide the service required. Whether the bidder can perform the contract or provide the service promptly or within the time specified, without delay or interference. The character, integrity, reputation, judgment, experience and efficiency of the bidder. The quality of performance of previous contracts or service. The previous and existing compliance by the bidder with laws and ordinances relating to the contract or service. The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service. The quality, availability and adaptability of the supplies or contractual services to the particular use required. The ability of the bidder to provide future maintenance and service for the use of the subject of the contract. The number and scope of conditions attached to the bid. The City may request additional information and make reasonable investigations as deemed proper and necessary to determine the ability of the Bidder to perform the services/furnish the goods and the Bidder shall provide the City information and data for this purpose. The City may inspect physical facilities if deemed necessary. The results of investigations and inspections may result in rejection of the bid. In addition, the City reserves the right to conduct any test/inspection deemed necessary to assure goods and services conform to the specifications. The City reserves the right to reject any bid in whole or in part and to delete items before making an award when the City determines that any of the bid prices are significantly unbalanced to the potential detriment of the City and for other reasons when in the City's best interest. The City reserves the right to waive any informality if it is determined to be in the best interest of the City. In the event of an error or inconsistency between the unit price(s) and the extension of prices, the unit price(s) shall govern. A Bidder may protest the award or decision to award by submitting such protest in writing to the Purchasing Agent no later than ten (10) days after the award or the announcement of the decision to award as indicated in the Code of the City of Newport News Section 2-576.3. No protest shall lie for a claim that the selected Bidder is not a responsible Bidder. The written protest shall include the basis for the protest and the relief sought. The Purchasing Agent shall issue a decision in writing within ten (10) business days stating the reasons for the action taken. This decision shall be final unless the Bidder appeals within ten (10) days of the written decision by invoking the administrative procedures established by the Purchasing Agent. Failure of the Contractor to complete the work within the time allowed will result in damages being sustained by the City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. For each day that any work remains incomplete after the contract time limit specified for completion of the work, the City shall assess liquidated damages against the Contractor in accordance with Section 108.06 of the VDOT Road and Bridge Specifications the latest edition and Virginia Law. The Contractor waives any defense as to the validity of any liquidated damages stated in the Contract or the VDOT Road and Bridge Specifications and assessed by the City against the Contractor on the grounds that such liquidated damages are void as penalties or are not reasonably related to actual damages. Execution of the contract under these specifications shall constitute agreement by the City and Contractor that this amount per day is the minimum value of the costs and actual damage caused by failure of the Contractor to complete the work within the allotted time, that such sum is liquidated damages and shall not be construed as a penalty, and that such sum may be deducted from payments due the Contractor if such delay occurs. Permitting the Contractor to continue and finish the work or any part thereof after the contract time or adjusted contract time, as pertinent, has expired shall in no way operate as a waiver on the part of the City or any of its rights under the contract. Payment of liquidated damages shall not release the Contractor from obligations in respect to the fulfillment of the entire contract, nor shall the payment of such liquidated damages constitute a waiver of the City's right to collect any additional damages which may be sustained by failure of the Contractor to carry out the terms of the contract, it being the intent of the parties that said liquidated damages be full and complete payment only for failure of the Contractor to complete the work on time. Contract time limit: 150 Days to Substantial Completion; 30 Days after Substantial Completion to Final Completion. Performance Bond: 100%. Payment Bond: 100%. Bid Security: 5%.