Renovation of a mixed-use development in Drumheller, Alberta. Completed plans call for the renovation of a clubhouse / community center.

This Request for Proposal document is comprised of: RFP General Instructions Schedule A - Evaluation Criteria Schedule B - Technical Specifications If you do not have all of these components the RFP package is incomplete - please contact the Initiator. The Town of Drumheller will NOT accept electronic submissions. The Town of Drumheller invites Proposals for upgrades to the Audio/Visual Equipment for two facilities: Town Hall Council Chambers and the Badlands Community Facility Banquet Halls. 1. Town Hall Council Chambers Scope of work: The Council Chambers room is used primarily for weekly Council Meetings as well as a variety of other meetings. We would like the upgrade the technology to current standards while keeping simplicity and user friendly in the forefront. Council Chambers dimensions: 30' x 45' - 1350 sq' Existing system is a Crestron control system. List of equipment is included in Schedule B - Technical Specifications. The Town of Drumheller is centralized on the Microsoft Office 365 platform and uses MS Teams on a continuous basis within all departments. Currently Council meetings are virtual using the Zoom software platform. Proposal must include: o System must be latest technology and user friendly o Full touch control panel o LED Display monitors o Wired microphones (18) one for each station and two back ups o Wireless microphones with stand (2) for public use o Sound system for internal and external broadcast of meetings o An assessment of all wiring throughout the rooms. Upgrade as necessary. Must include HDMI, VGA, Aux wall connections. o Capabilities for: o live streaming o record audio and video o video conferencing o Removal and salvage of any equipment no longer required. o Operations manual o Service Manual o Parts Manual o Training Video o Staff Orientation and Training o Annual Service contract for 5 years 2. Badlands Community Facility - Banquet Hall Scope of work: Upgrade to the Audio Visual Equipment for the Badlands Community Facility Banquet Halls located at 80 Veterans Way, Drumheller, Alberta. The Badlands Community Facility Banquet Halls have a variety of uses including but not limited to: weddings, funerals, conferences, meetings, fairs and expos. The main hall has moveable walls and can be divided into three (3) separate halls: o Full Banquet Hall - 68' x 106' - 7,208 sq' o Each separate hall - 68' x 35' = 2,380 sq' o Pre-function area - 18' x 125' = 2,250 sq' Existing system is a Crestron control system. List of equipment is included in Schedule B - Technical Specifications. The Town of Drumheller is centralized on the Microsoft Office 365 platform and uses MS Teams on a continuous basis within all departments. Proposal must include: o System must be latest technology and should be user friendly (plug and play for the ease of our clients). o New LED projectors, mounted monitor wall system or short-throw projector system. o Wired microphones (6) o Wireless microphones (6) o Rooms must have capabilities to function as one main hall, two halls + one hall or three separate halls. This includes all audio, video and lighting capabilities. o Sound system o An assessment of all wiring throughout the banquet hall rooms. Upgrade as necessary. Must include HDMI, VGA, Aux wall connections. o Capabilities to offer live streaming and virtual options to clients by means of third party. o A large LED monitor on portable stand to use in pre-function or as backup. o Podiums for each hall (3) with microphone and light o Facility paging system must remain functioning or be integrated into upgraded audio. o Removal and salvage of any equipment no longer required. o Operations manual o Service Manual o Parts Manual o Training Video o Staff Orientation and Training o Annual Service contract for 5 years The supplier is required to complete all necessary sections of this Request for Proposal. Alternative methodologies or equipment will only be evaluated if submitted by the successful Proposer, no other work alternatives will be reviewed. All work for both facility upgrades must be completed no later than October 29,2021, with priority going to the Council Chambers upgrades. Award is subject to final approval.