This is a service / maintenance or supply contract in Pasadena, California. Contact the soliciting agency for additional information.

Any additional work identified during the course of the project that is deemed necessary, but outside the original Scope of Services, must be recorded as a Change Order and approved by the City in writing before work is started. The pricing must include the total price proposed to accomplish all the performance and deliverables requested in this SOLICITATION, and offered by your firm. Each Proposer must submit a Price Proposal containing all costs associated with the technical proposal. The cost proposal shall describe both the total and the detailed price for which the consultant will commit to complete the total scope of work and end products. The cost proposal detail shall describe costs for each professional's time, for the completion of each proposed task, and for all materials and supplies. The fee information is relevant to a determination of whether the fee is fair and reasonable in light of the services to be provided. Costs shall include the proposed costs and, if necessary, the approximate number of hours to provide the services as described in your proposal. Any additional fees outside the scope of the agreement must be approved in writing before commencing services for said fees. Vendor's response must be inclusive of all costs and expenses associated with travel, lodging, and any other incidental costs. The City will not separately reimburse costs not included in the proposal. City of Pasadena Parks, Recreation and Community Services Department is seeking to purchase game boards and art & craft materials and supplies for various recreation programs throughout the department. Vendor must bid on each line item to be considered for award. Include shipping and California tax cost. Award will be based on the lowest responsive, and responsible bidder. Bids must include shipping. The lowest responsive bidder may be required to submit completed and signed IRS Form W-9 and Form AA1, proof of insurance and auto insurance. Failure to submit these forms may result in the bidder being deemed as non-responsive, VENDOR Questionnaire (FORM AA1) and REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION (IRS FORM W-9). The Contract resulting from this proposal is scheduled to start May 5, 2025. The Contract resulting from this proposal is scheduled to end June 30, 2025. Bids will be evaluated based on the lowest Grand Total Price submitted in the Bidders' Proposal. The contract award will be made from among responsive and responsible bidders. In case of a discrepancy between the unit prices and item total, the unit price shall govern. In the event of a discrepancy between the item totals and the grand total price the item totals shall prevail. The prices will be subject to adjustment by the City on that basis in the event of discrepancy and bid awarded. The quantities contained in the documents are approximate only and are for the sole purpose of comparing proposals. The City may, in accordance with the specifications, request additional goods or services as necessary at the City's sole discretion, as increased by the unit price noted and payment will be made for the amount of goods or services actually provided as determined by the City and accepted at the unit prices noted in the proposal. Bidders must provide all required information for the City to verify the bond with their bid. The bond must meet the following requirements and characteristics: Bid security in the amount of five percent (5%) of the total bid price in the form of a redeemable or callable electronic surety bond, meeting City requirements, must accompany all bids Question Deadline - 05/05/2025 at 4:00 PM P - The deadline to submit questions related to this solicitation. Questions regarding this solicitation should be submitted directly through the City's online Q&A function. Do not contact any City employee or official regarding this solicitation. Any questions submitted after the date and time specified may not be considered. The City reserves the right to change any part of these Instructions to PROPOSERS and Specifications any time prior to Deadline for Submissions. Any changes shall be in the form of addenda and will become a part of the Proposal documents and of the contract. The City reserves the right to request further information from the bidder or proposer, either in writing or orally, to establish any stated qualifications. The City reserves the right to change any part of these Instructions to PROPOSERS and Specifications any time prior to Deadline for Submissions. Any changes shall be in the form of addenda and will become a part of the Proposal documents and of the contract.